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[council] Results from the NCtelecon September 30th, 1999
[To: council@dnso.org]
[Cc: announce@dnso.org, ga@dnso.org]
[ from http://www.dnso.org/dnso/notes/19990930.NCtelecon-minutes.html]
ICANN/DNSO
DNSO Names Council Teleconference on September 30th, 1999 - results
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September 30, 1999.
Proposed agenda and related documents:
http://www.dnso.org/dnso/notes/19990930.NCtelecon-agenda.html
NC telecon with participation of Andrew McLaughlin
Adopted agenda:
1. Minutes and Matters Arising
The reminder about 90 days waivers of the geographic diversity rules
for the three constituencies (ccTLD, Registrars, IPC) to became
compliant with ICANN Bylaws will be added to the minutes of September
23rd NC.
2. October 11-15, Election of ICANN Board Members
Modifications
Clarification of final procedures
The issue of proxy is postponed to the next NC telecon, Tuesday Oct
5th.
3. Schedule of Meetings In LA
4. ICANN Bylaws Amendments, comments by Andrew Mclaughlin
No clarification needed, no comments.
5. The DNSO Business Plan and Budget
6. The issue of meeting procedures (postponed)
7. Amadeu's motion on DN warehousing (postponed)
8. AOB (5 mins)
o Extending the deadline for the Working Group C report
o Constituencies mailling lists
o Next NC teleconference and chair
Next telecon will be held on October 5th, same time.
The Chair will be Dennis Jennings (ccTLD)
The secretariat will provide an agenda.
List of attendees:
Tony Harris ISPCP
Hirofumi Hotta ISPCP absent
Michael Schneider ISPCP absent
Jon Englund Business
Javier Sola Business
Theresa.Swinehart Business
Amadeu Abril i Abril Registrars
Ken Stubbs Registrars
Richard Lindsay Registrars
Don Telage gTLD absent
Ted Shapiro IP absent
Caroline Chicoine IP
Jonathan Cohen IP replaced by Victoria Carrington
Dennis Jennings ccTLD
Patricio Poblete ccTLD
Nigel Roberts ccTLD arrived at 16:25
Raul Echeberria NCDNH
Kathryn Kleiman NCDNH arrived in late
Youn Jung Park NCDNH
Ben Edelman Berkman Center, webcast
Elisabeth Porteneuve DNSO Secretariat
Chair Dennis Jennings (ccTLD)
Quorum present
* October 11-15, Election of ICANN Board Members
Issues:
a. Modifications
b. Clarification of final procedures
c. The issue of proxy is postponed to the next NC telecon, Tuesday
Oct 5th.
Modifications:
The purpose of the preliminary round is to learn (practice of voting
procedure by the NC) and to show relative preferences between nominees.
It was resolved that no candidates will be be eliminated in the
preliminary round. This imply additional rounds to each election.
Clarification of final procedures:
Each vote is taken in conjunction with the NC teleconference, using
email or voice telephone to the special number provided by the
secretariat.
All votes are confidential untill the end of election. After election
every single vote of every NC member will be published.
Confidentiality clause imply that all voting NC teleconferences will
not be publicly webcasted (if technically possible the restricted
webcast will be provided for the NC members only).
During voting time both council list and special vote list will be
restricted to the 19 members of the NC plus secretariat (actually this
list includes also Joe Sims and Mike Roberts).
During voting time the archiving of the council list will be stoped
(hidden until the end of the election).
Abstentions are possible.
Bylaws require majority of the NC for the affirmative vote, i.e. 10.
The proxy issue, legitimate in a long process of numerous
teleconferences, will be discussed on October 5th NC telecon. The ICANN
legal advise is needed to be sure the vote will not be invalidated.
In case of the deadlock in the Nth election, the new call for
nominations will be issued, concerning only not yet elected regions.
All candidates eliminated in the Nth election will be back in the
ballot for the N+1 election, except those from the geographic regions
with already elected candidates.
To be considered in the vote, a candidate shall be nominated and accept
nomination according to the call for nomination posted on the
www.dnso.org. The deadline is October 8th, 18:00 CET (local time for
other places provided).
The full record of votes will be archived, allowing the scrutiny by the
third party in case of hostile reaction.
The results and only the results of the preliminary vote (the one
showing relative preferences between nominees) will be sent to the 19
NC members only.
* Schedule of Meetings In LA
Resolved that there was not enough time on Monday and Tuesday to have
all the meetings, and that Constituencies, GA and NC should meet before
the ICANN Board, not after.
Resolved that the Names Council should not dictate that the WG must
meet - although optimally the agenda should provide a time slot, a
place, and announce when they will meet so that anyone can attend to
observe or participate.
Resolved that not all WGs did contemplate to meet physically in LA only
time slots are foreseen for these activity.
Andrew will work with Elisabeth on the arrangements. It need to be
settled this week.
1. Monday
* Monday Morning:
ccTLD meeting with IANA
Other Constituency meetings
* Monday Afternoon:
ccTLD and Other Constituency meetings
* Monday Evening:
Constituency Minutes / Reports prepared
DNSO Working Groups slot time
NC dinner / other dinners or social events
2. Tuesday
* Tuesday Early Morning:
NC early breakfast
* Tuesday Morning:
General Assembly
GAC (Closed)
* Tuesday Afternoon:
Names Council
GAC (Closed)
* Tuesday Late Afternoon:
GAC Open Meeting
* Tuesday Evening:
DNSO Working Groups slot time
GA Minutes / Reports Prepared
3. Wednesday
* Wednesday
ICANN Open meeting
* Wednesday Evening:
DNSO Working Groups slot time
4. Thursday
* Thursday
ICANN Board meeting
* The DNSO Business Plan and Budget
It is urgent to solve liability and expenses issues.
For liability issues it is urgent to better understand the legal status
of the NC.
The DNSO is part of ICANN, but financially autonomous.
Ken Stubbs will provide detailed analysis, working with Elisabeth,
Berkman Center, Theresa, Dennis, YJP.
The NC resolved to request every constituency to fund the NC with US$
5000 with 30 days delay after LA meetings.
One objection that this amount is a lot to the NCDNH.
The very raw estimation for the NC expenses is approx US$300,000.
* Extending the deadline for the Working Group C report
The ICANN requested Working Groups to provide reports after Santiago
meeting, but without setting up any deadline. It is up to the Names
Council to decide if and which deadlines are appropriate.
The NC set the final deadline for the Working Group C report for
October 15th. It is not appropriate to extend this deadline now, the NC
encourage the Working Group C to provide the report by deadline. Any
interim dates are of the WG C ressort.
* Constituencies mailling lists
In the spirit of ICANN process it is requested to all constituencies to
indicate their mailling lists and make mailing lists archives public
and readible by all at the earliest possible date.
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Information from: © DNSO Names Council