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Re: [council] Reminder: voting mecanism, NC voting telecons, Oct 11 - Oct 15.
Elisabeth,
Is using IRC a "must"?
What is it used for in the election?
I'm not sure I can manage to use IRC.
Regards,
Hiro
At 99/10/10 03:43, hirofumi hotta wrote:
> MIME-Version: 1.0
> Date: 10 Oct 1999 03:41:00 +0900
> From: owner-council@dnso.org
> Subject: [council] Reminder: voting mecanism, NC voting telecons, Oct 11 -
Oct 15.
> To: council@dnso.org
> Cc: amadeu@nominalia.com
> Content-Type: text/plain; charset=iso-2022-jp
>
> Dear Council Members,
>
> This is a reminder about the election mecanism.
>
> Please note that you will vote during a serie of NC telecon,
> and make yourselves availables for the week October 11 - October 15:
> ------------------------------------------------------------
> NC Teleconference, Oct 11 - Oct 15, 1999, 2 hours, begins:
> ------------------------------------------------------------
> Reference (Coordinated Universal Time) UTC 13:00
> ------------------------------------------------------------
> California, USA UTC-8+1DST 6:00
> Missouri, USA UTC-6+1DST 8:00
> Washington DC, USA (EST) UTC-5+1DST 9:00
> Ottawa, Canada UTC-5+1DST 9:00
> Santiago, Chile UTC-4+0DST 9:00
> Montevideo, Uruguay UTC-3+0DST 10:00
> Buenos Aires, Argentina UTC-3+0DST 10:00
> Dublin, Ireland UTC+0+1DST 14:00
> Brussels, Belgium (CET) UTC+1+1DST 15:00
> Barcelona, Spain (CET) UTC+1+1DST 15:00
> Madrid, Spain (CET) UTC+1+1DST 15:00
> Frankfurt, Germany (CET) UTC+1+1DST 15:00
> Paris, France (CET) UTC+1+1DST 15:00
> Seoul, Korea UTC+9+0DST 22:00
> Tokyo, Japan UTC+9+0DST 22:00
> ------------------------------------------------------------
> For other places see http://www.timeanddate.com/worldclock/
>
> The next NC telecon bridge is kindly provided by Theresa Swinehart.
>
> Here is the number for the calls starting Monday, October 11th - 15th,
> for the NC voting to the ICANN Board. All calls are scheduled for
> 9:00 EST (15:00 Central European Time, 22:00 Japan/Korea), and for 2 hours.
>
> Number is: XXXXXXXXXX censored
> Passcode is: XXXXXXXXXX censored
>
> The phone number for voice votes during the NC teleconferences
> next week is:
> XXXXXXXXXX censored (Elisabeth Porteneuve)
>
> The IRC server will be provided by Berkman Center.
> |The channel I've set up for you is now accessible via
> |<XXXXXXXXXX censored>. The system isn't as
> |elegant, streamlined, or "slick" as I would have liked, but given the t
ime
> |constraints (a day) and budget (none) I think it should be adequate. G
ive
> |it a try, following instructions carefully, and I think you'll find it
> |usable; if not, or if particular changes would make the system more hel
pful,
> |let me know and I'll see what I can do.
> |
> |The password required for joining the channel is XXXXXXXXXX censored.
> |
> |This password is completely confidential -- no other Berkman staff know
it,
> |and I won't monitor the chat unless you ask me to do so. However, anyone
> |with that password can indeed join the chat, so you should be careful to
> |keep it a secret! Finally, I don't currently intend to keep a log of the
> |chat; if you want a log to be created, please let me know so I can arra
nge
> |as much.
> |
> |
> |Ben Edelman
> |Berkman Center for Internet and Society
> |Harvard Law School
>
> [from http://www.dnso.org/dnso/notes/NCelection.html]
>
> ICANN/DNSO
>
> The election mechanism to be used by the Names Council
> to elect the ICANN Board members
> ------------------------------------------------------------------------
>
> Version updated with resolutions of the NC meeting held on September 30th
> regarding prelimiary round.
>
> The Names Council resolved to use a
> http://www.dnso.org/dnso/notes/conventionstyle.html Convention-Style voting
> procedure to elect three ICANN Board members.
>
> The DNSO secretariat will keep votes secret untill the end of election
> period, and at the end make all records public.
>
> According to the current nominations, it is expected that the initial list
> of nominees will have candidates from all 5 regions.
>
> Convention-Style Voting adapted to the DNSO conditions.
>
> 1. Preliminary round via email.
>
> The purpose of the preliminary round is to learn (practice of voting
> procedure by the NC) and to show relative preferences between nominees.
> It was resolved that no candidates will be be eliminated in the
> preliminary round.
>
> Each member of the NC cast 3 votes, for different nominees.
>
> The geographic diversity (GD) is not taken into account at this stage.
>
> Time:
>
> Begins: Saturday October 9, 18:00 CET
> Ends: Sunday October 10, 18:00 CET
>
> (was Ends: Monday October 11, 14:00 CET, modified by the
> NCtelecon Oct 5th)
>
> 19 voting NC members, 3 votes each, 57 total.
>
> * the secretariat emails a ballot to each NC member, along with a
> deadline for the ballot to be received;
> * each NC member emails his/her vote back to the secretariat;
> * the secretariat tallies the votes;
>
> The results will be given within one hour after the close of the
> preliminary round, and will allow NC members to discuss strategies
> before the begginig of the NC telecon.
>
> 2. Election of the first candidate, 3 years term at the ICANN Board.
>
> Each NC member votes for one nominee.
>
> First round during the NC telecon:
>
> Begins: Monday October 11, 15:00 CET
> Ends: Monday October 11, 17:00 CET
>
> * during the telecon the secretariat emails a ballot to each NC
> member, and gives by phone all nominees;
> * each NC member emails his/her vote back to the secretariat; those
> of NC members who cannot email during the telecon, call the
> special phone number provided by the secretariat and give their
> choice;
> * the nominees are ranked by the number of votes received, and the
> NC is informed of the result;
> * the lowest vote-getting nominee is eliminated from the list; [For
> the first round, all nominees receiving zero votes *and* the
> lowest vote-getting nominee are eliminated from the list.]
> * the procedure is repeated with the new (reduced) list;
> * a winner is declared when a nominee receives 10 or more of the
> NC's 19 votes.
>
> It may happen that after 2 hours of telecon and voting the processus is
> not yet ended. In such a situation the next NC telecon is convened for
> Tuesday October 12, 15:00 CET, and:
>
> * the secretariat emails a ballot to each NC member, on Monday
> October 11, just after the end of a telecon;
> * each NC member shall emails his/her vote back to the secretariat
> within next 21 hours, and before the Tuesday October 12, 14:00
> CET.
>
> The voting may continue during the additional NC telecon:
>
> Begins: Tuesday October 12, 15:00 CET
> Ends: Tuesday October 12, 17:00 CET
>
> After the election of the first candidate for 3 years term at the ICANN
> Board, the corresponding geographic region will eliminate some
> candidates from a list of nominees.
>
> NC members are given 21 hours time for establishing strategies for
> second round.
>
> *** If the GD is not achieved or the vote is deadlocked, because there
> are no nominees who have received 10 affirmative votes, the NC will
> elect only as many ICANN Board members as possible, and the NC will
> issue an additional call for nomination for missing regions ***
>
> 3. Election of the second candidate, 2 years term at the ICANN Board.
>
> Each NC member votes for one nominee.
>
> Second round.
>
> * just after the end of the first round the secretariat emails a
> ballot to each NC member with reduced list of nominees; (without
> candidates from already elected region)
> * each NC member shall emails his/her vote back to the secretariat
> before the Wednesday October 13, 14:00 CET.
>
> The second round continue during the NC telecon:
>
> Begins: Wednesday October 13, 15:00 CET
> Ends: Wednesday October 13, 17:00 CET
>
> with exactly the same procedure like for the first round.
>
> It may happen (very unlikely in the second round) that after 2 hours of
> telecon and voting the processus is not yet ended. In such a situation
> the next NC telecon is convened for Thursday October 14, 15:00 CET,
> and:
> * the secretariat emails a ballot to each NC member, on Wednesday
> October 13, just after the end of a telecon;
> * each NC member shall emails his/her vote back to the secretariat
> within next 21 hours, and before the Thursday October 14, 14:00
> CET.
>
> The voting may continue during the additional NC telecon:
>
> Begins: Thursday October 14, 15:00 CET
> Ends: Thursday October 14, 17:00 CET
>
> After the election of the second candidate for 2 years term at the
> ICANN Board, the corresponding geographic region will eliminate some
> candidates from a list of nominees.
>
> NC members are given 21 hours time for establishing strategies for the
> third round.
>
> 4. Election of the third candidate, 1 year term at ICANN Board.
>
> Each NC member votes for one nominee.
>
> Third round.
>
> * just after the end of the second round the secretariat emails a
> ballot to each NC member with reduced list of nominees; (without
> candidates from already elected regions)
> * each NC member shall emails his/her vote back to the secretariat
> before the Friday October 15, 14:00 CET.
>
> The third round continue during the NC telecon:
>
> Begins: Friday October 15, 15:00 CET
> Ends: Friday October 15, 17:00 CET
>
> with exactly the same procedure like for the first round.
>
> Summary.
>
> On Monday we know the result of preliminary round with multiple votes,
> and start the real election of the firts seat. If needed, we schedule
> the vote to continue on Tuesday, at the usual time, and then we allow
> "21 hours" before the election of the first director and the first vote
> on the second. This means that we agree to be availabe on Tuesday
> afternoon during a certain time, in order to cast mulitple rounds, if
> necessary. Be aware that from now on, with one region less (and
> possibly lots of candidates less) things will be faster. Also the fact
> that many people will be uncomfortable voting, say, a IP lawer or a
> ccTLD manager or a registrar if this is the "main affiliation" of the
> first director elected will make things much easier.
>
> It is not expected that the all members of the NC have the necessary
> software and know how to use chat. The additional telephone line at the
> DNSO secretariat will help those who cannot email votes during the
> telecon, and wish give votes by telephone.
>
> The chat mechanism, i.e. a mechanism that allows the NC members to be
> online, send mails to the secretariat that nobody else will see, and
> have both public and private discussions would be a helpfull tool for
> the future use.
>
> The telecon with the nominees shall, if necessary, be held after the
> preliminary vote. In such a situation the Monday telecon is dedicated
> to the discussion with nominees, and all subsequent rounds delayed by
> one day.
>
----------
Hirofumi Hotta
R&D Strategy Department, NTT