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Re: [council] Reminder: voting mecanism, NC voting telecons, Oct 11 - Oct 15.



Elisabeth,

Is using IRC a "must"?
What is it used for in the election?
I'm not sure I can manage to use IRC.

Regards,
Hiro


At 99/10/10 03:43, hirofumi hotta wrote:
> MIME-Version: 1.0
> Date: 10 Oct 1999 03:41:00 +0900
> From: owner-council@dnso.org
> Subject: [council] Reminder: voting mecanism, NC voting telecons, Oct 11 -
 Oct 15.
> To: council@dnso.org
> Cc: amadeu@nominalia.com
> Content-Type: text/plain; charset=iso-2022-jp
> 
> Dear Council Members,
> 
> This is a reminder about the election mecanism.
> 
> Please note that you will vote during a serie of NC telecon,
> and make yourselves availables for the week October 11 - October 15:
>          ------------------------------------------------------------
>          NC Teleconference, Oct 11 - Oct 15, 1999, 2 hours, begins:
>          ------------------------------------------------------------
>          Reference (Coordinated Universal Time)     UTC         13:00
>          ------------------------------------------------------------
>          California, USA                            UTC-8+1DST   6:00
>          Missouri, USA                              UTC-6+1DST   8:00
>          Washington DC, USA                   (EST) UTC-5+1DST   9:00
>          Ottawa, Canada                             UTC-5+1DST   9:00
>          Santiago, Chile                            UTC-4+0DST   9:00
>          Montevideo, Uruguay                        UTC-3+0DST  10:00
>          Buenos Aires, Argentina                    UTC-3+0DST  10:00
>          Dublin, Ireland                            UTC+0+1DST  14:00
>          Brussels, Belgium                    (CET) UTC+1+1DST  15:00
>          Barcelona, Spain                     (CET) UTC+1+1DST  15:00
>          Madrid, Spain                        (CET) UTC+1+1DST  15:00
>          Frankfurt, Germany                   (CET) UTC+1+1DST  15:00
>          Paris, France                        (CET) UTC+1+1DST  15:00
>          Seoul, Korea                               UTC+9+0DST  22:00
>          Tokyo, Japan                               UTC+9+0DST  22:00
>          ------------------------------------------------------------
>          For other places see http://www.timeanddate.com/worldclock/
> 
> The next NC telecon bridge is kindly provided by Theresa Swinehart.
> 
> Here is the number for the calls starting Monday, October 11th - 15th,
> for the NC voting to the ICANN Board. All calls are scheduled for 
> 9:00 EST (15:00 Central European Time, 22:00 Japan/Korea), and for 2 hours.
> 
>     Number is: XXXXXXXXXX censored
>     Passcode is: XXXXXXXXXX censored
> 
> The phone number for voice votes during the NC teleconferences
> next week is:
>     XXXXXXXXXX censored (Elisabeth Porteneuve)
> 
> The IRC server will be provided by Berkman Center.
>   |The channel I've set up for you is now accessible via
>   |<XXXXXXXXXX censored>.  The system isn't as
>   |elegant, streamlined, or "slick" as I would have liked, but given the t
ime
>   |constraints (a day) and budget (none) I think it should be adequate.  G
ive
>   |it a try, following instructions carefully, and I think you'll find it
>   |usable; if not, or if particular changes would make the system more hel
pful,
>   |let me know and I'll see what I can do.
>   |
>   |The password required for joining the channel is XXXXXXXXXX censored.
>   |
>   |This password is completely confidential -- no other Berkman staff know
 it,
>   |and I won't monitor the chat unless you ask me to do so.  However, anyone
>   |with that password can indeed join the chat, so you should be careful to
>   |keep it a secret!  Finally, I don't currently intend to keep a log of the
>   |chat; if you want a log to be created, please let me know so I can arra
nge
>   |as much.
>   |
>   |
>   |Ben Edelman
>   |Berkman Center for Internet and Society
>   |Harvard Law School
> 
> [from http://www.dnso.org/dnso/notes/NCelection.html]
> 
> ICANN/DNSO
> 
>            The election mechanism to be used by the Names Council
>                       to elect the ICANN Board members
>   ------------------------------------------------------------------------
> 
> Version updated with resolutions of the NC meeting held on September 30th
> regarding prelimiary round.
> 
> The Names Council resolved to use a
> http://www.dnso.org/dnso/notes/conventionstyle.html Convention-Style voting
> procedure to elect three ICANN Board members.
> 
> The DNSO secretariat will keep votes secret untill the end of election
> period, and at the end make all records public.
> 
> According to the current nominations, it is expected that the initial list
> of nominees will have candidates from all 5 regions.
> 
> Convention-Style Voting adapted to the DNSO conditions.
> 
>   1. Preliminary round via email.
> 
>      The purpose of the preliminary round is to learn (practice of voting
>      procedure by the NC) and to show relative preferences between nominees.
>      It was resolved that no candidates will be be eliminated in the
>      preliminary round.
> 
>      Each member of the NC cast 3 votes, for different nominees.
> 
>      The geographic diversity (GD) is not taken into account at this stage.
> 
>      Time:
> 
>            Begins: Saturday October 9, 18:00 CET
>            Ends:   Sunday October 10, 18:00 CET
> 
>            (was Ends: Monday October 11, 14:00 CET, modified by the 
>             NCtelecon Oct 5th)
> 
>      19 voting NC members, 3 votes each, 57 total.
> 
>         * the secretariat emails a ballot to each NC member, along with a
>           deadline for the ballot to be received;
>         * each NC member emails his/her vote back to the secretariat;
>         * the secretariat tallies the votes;
> 
>      The results will be given within one hour after the close of the
>      preliminary round, and will allow NC members to discuss strategies
>      before the begginig of the NC telecon.
> 
>   2. Election of the first candidate, 3 years term at the ICANN Board.
> 
>      Each NC member votes for one nominee.
> 
>      First round during the NC telecon:
> 
>            Begins: Monday October 11, 15:00 CET
>            Ends:   Monday October 11, 17:00 CET
> 
>         * during the telecon the secretariat emails a ballot to each NC
>           member, and gives by phone all nominees;
>         * each NC member emails his/her vote back to the secretariat; those
>           of NC members who cannot email during the telecon, call the
>           special phone number provided by the secretariat and give their
>           choice;
>         * the nominees are ranked by the number of votes received, and the
>           NC is informed of the result;
>         * the lowest vote-getting nominee is eliminated from the list; [For
>           the first round, all nominees receiving zero votes *and* the
>           lowest vote-getting nominee are eliminated from the list.]
>         * the procedure is repeated with the new (reduced) list;
>         * a winner is declared when a nominee receives 10 or more of the
>           NC's 19 votes.
> 
>      It may happen that after 2 hours of telecon and voting the processus is
>      not yet ended. In such a situation the next NC telecon is convened for
>      Tuesday October 12, 15:00 CET, and:
> 
>         * the secretariat emails a ballot to each NC member, on Monday
>           October 11, just after the end of a telecon;
>         * each NC member shall emails his/her vote back to the secretariat
>           within next 21 hours, and before the Tuesday October 12, 14:00
>           CET.
> 
>      The voting may continue during the additional NC telecon:
> 
>            Begins: Tuesday October 12, 15:00 CET
>            Ends:   Tuesday October 12, 17:00 CET
> 
>      After the election of the first candidate for 3 years term at the ICANN
>      Board, the corresponding geographic region will eliminate some
>      candidates from a list of nominees.
> 
>      NC members are given 21 hours time for establishing strategies for
>      second round.
> 
>      *** If the GD is not achieved or the vote is deadlocked, because there
>      are no nominees who have received 10 affirmative votes, the NC will
>      elect only as many ICANN Board members as possible, and the NC will
>      issue an additional call for nomination for missing regions ***
> 
>   3. Election of the second candidate, 2 years term at the ICANN Board.
> 
>      Each NC member votes for one nominee.
> 
>      Second round.
> 
>         * just after the end of the first round the secretariat emails a
>           ballot to each NC member with reduced list of nominees; (without
>           candidates from already elected region)
>         * each NC member shall emails his/her vote back to the secretariat
>           before the Wednesday October 13, 14:00 CET.
> 
>      The second round continue during the NC telecon:
> 
>             Begins: Wednesday October 13, 15:00 CET
>             Ends:   Wednesday October 13, 17:00 CET
> 
>      with exactly the same procedure like for the first round.
> 
>      It may happen (very unlikely in the second round) that after 2 hours of
>      telecon and voting the processus is not yet ended. In such a situation
>      the next NC telecon is convened for Thursday October 14, 15:00 CET,
>      and:
>         * the secretariat emails a ballot to each NC member, on Wednesday
>           October 13, just after the end of a telecon;
>         * each NC member shall emails his/her vote back to the secretariat
>           within next 21 hours, and before the Thursday October 14, 14:00
>           CET.
> 
>      The voting may continue during the additional NC telecon:
> 
>            Begins: Thursday October 14, 15:00 CET
>            Ends:   Thursday October 14, 17:00 CET
> 
>      After the election of the second candidate for 2 years term at the
>      ICANN Board, the corresponding geographic region will eliminate some
>      candidates from a list of nominees.
> 
>      NC members are given 21 hours time for establishing strategies for the
>      third round.
> 
>   4. Election of the third candidate, 1 year term at ICANN Board.
> 
>      Each NC member votes for one nominee.
> 
>      Third round.
> 
>         * just after the end of the second round the secretariat emails a
>           ballot to each NC member with reduced list of nominees; (without
>           candidates from already elected regions)
>         * each NC member shall emails his/her vote back to the secretariat
>           before the Friday October 15, 14:00 CET.
> 
>      The third round continue during the NC telecon:
> 
>            Begins: Friday October 15, 15:00 CET
>            Ends:   Friday October 15, 17:00 CET
> 
>      with exactly the same procedure like for the first round.
> 
>      Summary.
> 
>      On Monday we know the result of preliminary round with multiple votes,
>      and start the real election of the firts seat. If needed, we schedule
>      the vote to continue on Tuesday, at the usual time, and then we allow
>      "21 hours" before the election of the first director and the first vote
>      on the second. This means that we agree to be availabe on Tuesday
>      afternoon during a certain time, in order to cast mulitple rounds, if
>      necessary. Be aware that from now on, with one region less (and
>      possibly lots of candidates less) things will be faster. Also the fact
>      that many people will be uncomfortable voting, say, a IP lawer or a
>      ccTLD manager or a registrar if this is the "main affiliation" of the
>      first director elected will make things much easier.
> 
>      It is not expected that the all members of the NC have the necessary
>      software and know how to use chat. The additional telephone line at the
>      DNSO secretariat will help those who cannot email votes during the
>      telecon, and wish give votes by telephone.
> 
>      The chat mechanism, i.e. a mechanism that allows the NC members to be
>      online, send mails to the secretariat that nobody else will see, and
>      have both public and private discussions would be a helpfull tool for
>      the future use.
> 
>      The telecon with the nominees shall, if necessary, be held after the
>      preliminary vote. In such a situation the Monday telecon is dedicated
>      to the discussion with nominees, and all subsequent rounds delayed by
>      one day.
>  
----------
Hirofumi Hotta
R&D Strategy Department, NTT