RE: RE: [council] Cairo preparations

["Ben Edelman" <edelman@law.harvard.edu>]

As I finalize tech plans for Cairo, it's absolutely essential that I'm told
as soon as possible -- within the next seven days -- whether you're going to
want to connect anyone to the DNSO's meetings by teleconference, by Internet
telephony, or by any other "special" means beyond the standard transmit-only
webcast plus text remote participation.  Certain technical plans hang in the
balance, namely what computers, software, and audio equipment we bring, how
we plan to connect to the Cairo meeting room's A/V system, and what staff
with what training we have present in Cambridge (during the middle of the
American night).

(My apologies if these questions have already been answered on messages to
which I wasn't cc'ed.  Note that I'm not on the council@dnso.org list but
rather rely on the publication of list archives on the dnso.org website, and
I notice that no council@ messages have been posted there since 1/24 --
presumably either because the list has had no message traffic since that
time or because messages are for some reason not currently being archived
promptly.)


Ben Edelman
Berkman Center for Internet and Society
Harvard Law School



-----Original Message-----
From: Ben Edelman [mailto:edelman@law.harvard.edu]
Sent: Monday, January 24, 2000 8:20 PM
To: council@dnso.org
Cc: Harald@Alvestrand.no
Subject: RE: [council] Cairo preparations


Just to add quickly to what Andrew wrote, the arrival of Berkman Center
staff and webcasting equipment likely won't give us enough setup time to be
ready to webcast any March 7 events.  However, we do expect to be ready to
webcast all day on March 8.


Regarding the possibility that one or both of Harald and Roberto may be
unable to attend: The Berkman Center has available the technology to connect
the room to the telephone network for a live (less than 0.05 second delay)
two-way discussion among those in the room (anyone using a microphone) and
telephone users patched into our Boston office.  We have in Boston the
capacity to patch in a single remote user, as we once connected YJ during a
NC teleconference and have at times connected ICANN directors; if both
Harald and Roberto needed to be connected, you'd need to hire a
teleconference service.  Note that there's no additional cost to the Berkman
Center in patching a single person in by teleconference assuming you call us
(rather than us calling you).

If teleconference is for some reason undesirable (say, the distributed cost
of potentially ~$1000 for an entire 8-hour day!), Roberto and Harald could
certainly use the standard remote participation system with RealAudio, chat,
and "official" remote participation via a web form.  Alternatively, it's not
inconceivable that we'd manage to use an IP-based two-way audio system like
that offered by lipstream.com via a Java applet or Microsoft via Netmeeting
(part of IE).


Ben Edelman
Berkman Center for Internet and Society
Harvard Law School





Andrew wrote:

> To the Names Council, Roberto and Harald:
>
> It's that time again -- time to set set the schedule for the next round of
> DNSO meetings.  To see the details as they are currently posted, see
> <http://www.icann.org/cairo2000/cairo-details.htm>.
>
> At present, I have reserved March 7 and March 8 for DNSO-related
activities.
> These might include the following:
>
>      - Names Council
>      - Constituencies
>      - Working Groups
>      - General Assembly
>
> For the benefit of prospective attendees, the local host committee, and
(not
> least) me, it is essential that the NC, Constituencies, WG chair, and GA
> chair quickly decide whether and when to meet in Cairo.
>
> The ICANN Public Forum will be March 9, and the Board meeting March 10.
> Thus, it seems advisable to me for the NC to meet on March 8.  Also, you
> should note that the local host committee is considering a dinner for
> attendees (hosted by local sponsors) in the evening on March 8.  And I
> should reiterate that you should feel no obligation to schedule meetings
on
> March 7, unless necessary.
>
> Please let me know what you decide.
>
> --Andrew