[council] Budget

[Elisabeth Porteneuve <Elisabeth.Porteneuve@cetp.ipsl.fr>]

The budget will be the main issue on the tomorrow agenda,
and is coming and comming again without solution.
On the one hand, it is extremely reasonnable, as stated
by those running business. On the other, the current ICANN budget
and the huge parts paied by some contuencies make them reluctant.
The third aspect is that layered system of fees is uneasy.

It was expected in Cairo, that ICANN staff, myself, Dennis
Jennings, Philip Sheppard and somebody from Registrars revisit
it. For various reasons I could not answer to Philip Shepard
on time when he was in Europe, and the attached includes
some suggested by him items, not checked.

I am ready to answer more questions tomorrow. I wish Dennis
could comment, I just read he will not attend the telecon.

Best regards,
Elisabeth
--

DNSO workplan and draft budget for 2000


WORKPLAN
--------
Administration for the NC
 - agendas/summaries/communication in between meetings
 - NC membership maintenance
 - NC e-mail list (maintaining, archiving, publishing)
 - NC voting system and yearly selection to the ICANN Board
 - dnso.org web site maintenance, with appropriate links to items
   of interests to the DNSO
   (growing site requires reorganization and search facility)

Administration for the GA (forum for cross-interested debates
and compromises between constituencies and members)
 - maintaining, archiving and publishing mailing lists
   (in various formats, html or digest)
 - publishing GA documents on the dnso.org website, with 
   appropriate links to items of interests to the DNSO
 - creating and maintenaining the DNSO GA membership database
   (including constituencies members; necessary to have the DNSO votes)
 - adapting NC voting system to the DNSO GA voting system
 - day to day work with GA Chairs

Administration for the Working Groups
 - maintaining, archiving and publishing mailing lists
   (including digests)
 - publishing Working Groups documents
 - setting up lists for comments

Administrativia for the DNSO
 - conducting communication and liaison with Constituencies secretariats
 - help desk, round-the-clock service by email or telephone; FAQs
 - organizing DNSO physical meetings (which are expected to be
   disconnected from ICANN ones), meeting room bookings and set-ups,
   audio visual equipment rental, scribe and note taking services
 - publicizing and promoting documents, contact with press and medias
 - liaison with other SOs secretariats when appropriate
 - work with ICANN staff

Buildings, hardware, software, accounting
 - Office rental, office running
 - Computers for the staff
 - Telephone lines, fax, cellular
 - Connectivity to the Internet
 - Offices security service
 - Network and operating systems security service
 - Backup service, with the dnso.org mirroring on a distant site
 - Accounting, operation of a bank account for DNSO related 
   income and expense disbursements; auditing accounts

Travel cost
 - Secretariat staff
 - GA Chairs

Additional outreach costs
 - web casting of the NC teleconferences
 - web casting of the physical DNSO meetings (GA, NC)
 - translation to other languages of outstanding DNSO documents

STAFF
-----
To assure round-the-clock service at least 2 part time junior assistants,
well formed to the DNSO matters are a minimum human resources.
The coordination and overall management for the DNSO Secretariat is
estimated as a part time Director responsability. Some technical services
or tasks may be outsourced.

COST SHARING BETWEEN CONSTITUENCIES
-----------------------------------
The DNSO Constituencies have various financial capability,
the NCDNH have the most difficult situation.
Whereas initially it was assumed that the seven Constituencies
will equally share the DNSO cost, this model may be amended
to alleviate the finincial difficulties for the NCDNH.
It is expected that the NC will find the appropriate model.

BUDGET
------

The budget is estimated to $US 250000.
This budget was estimated as extremely fair by various members
of the NC, and restated recently by Don Telage in Cairo.
The similar cost are required by similar secretariats in various
places (US or Europe).

http://www.dnso.org/clubpublic/council/Arc03/msg00428.html
> Staff
> * 2 persons:
> - 1 Senior Assitsant Elisabeth (* time)
> - 1 Junior Assistant (full time)
> - Sub contracts for the technical tasks (* engineers)
>
> Salaries: 75  000
> Charges and Offices accomodations: 75 000
>
> * Web Hosting/Machines/Connectivity: 25 000
>
> * Teleconference: 20 pers x 2hours x 25tele/year  15 000
>
> * Travels: 10 000$ x 2 personns 20 000
>
> * GA Chair + Alternate chair:
> Only Travels and telephone are paid. 20 000
>
> * Unexpected 10 000
>
> * Accounting and Billing 5% of all expenses 12 000
>
> TOTAL ~ 250 000U$