RE: [council] FW: term of office for chair

["Peter de Blanc" <pdeblanc@usvi.net>]

6 months was what I though the proposal was. I agree to the proposal,
with 6 months, but I DO NOT agree to the proposal if it is one year.

Peter de Blanc

-----Original Message-----
From: owner-council@dnso.org [mailto:owner-council@dnso.org] On Behalf
Of Chicoine, Caroline G.
Sent: Wednesday, January 23, 2002 9:46 AM
To: 'Cade,Marilyn S - LGA'; 'Names council'
Subject: RE: [council] FW: term of office for chair


Under my proposal, I was intending for Philip to stay on for another 6
months (if I did not word it properly, that it how I meant for it to
read). It appears that under your proposal Philip would stay on for
another 12 months.  Can I get other NC's members feelings or position on
this.  Again, while I think I speak of everyone, Philip we love you and
the job you have done so support for a shorter extension should not be
read to indicate any unhappiness with your performance, but simply that
people feel there should be a "changing of the guard".

-----Original Message-----
From: Cade,Marilyn S - LGA [mailto:mcade@att.com]
Sent: Tuesday, January 22, 2002 7:50 PM
To: 'Names council'
Subject: FW: [council] FW: term of office for chair



On behalf of Grant Forsyth and myself, as BC reps, I submit the
following comments. Marilyn Cade -----Original Message-----
From: Chicoine, Caroline G. [mailto:CCHICOINE@thompsoncoburn.com]
Sent: Monday, January 21, 2002 4:41 PM
To: 'council@dnso.org'
Subject: [council] FW: term of office for chair



Per our teleconference call last Thursday, this email is to advise you
of the NC Chair nomination and election schedule as well as my proposed
motion for changes to the NC's Rules of Procedure.  

 

Nomination and Election Schedule

Nominations and endorsements can be emailed to council@dnso.org from
2/4/02
- 2/13/02
Election will be held on NC teleconference 2/14/02.



In deciding how to phrase my proposed amendment to the current Rules
ofProcedure for the DNSO (version 4) adopted by the Names Council on 26
February 2001 (see
http://www.dnso.org/dnso/notes/20020117.NCprocedures-v4.0.html), I
reviewed the entire rules and considered the useful comments in our call
this morning.  I believe there are essentially two competing interests
with respect to rotating NC Chairs.  On the one hand, we want to afford
all Constituencies the ability to act as NC Chair. On the other hand, we
want some consistency and stability so the NC does not lose momentum.
The current rules regarding the NC's Chair's term and election are as
follows:

"1. Names Council Chair
1.1 Election.  The NC Chair will be elected by the members of the NC by
simple majority vote and will hold office for a period of six months.
One renewal, subject to a fresh vote, of six months will be allowed. A
retiring Chair will not be eligible for re-election for a period of one
year."

There was some support on the call for possibly extending the term to 12
months.  Personally, I think this is a good idea.  I am not aware of
any elected position at least in the U.S. which carries such a short
term, and as Tony Harris pointed out, we elect our DNSO Board members
for a three year
term.   However, by doing so, I realize that there may be some concern
that
if we make a bad choice (clearly not relevant in the case of Philip), we
would then be stuck with the NC Chair for an entire year.  I therefore
reviewed the entire Rules of Procedure, and noticed that while there are
provisions for the removal of a Supervisory Chair (see below), there are
no such provisions for the NC Chair.  

	"7. Removal of the Supervisory Chair or Working Group Chair 
	In the event that the WG Chair:
	a) acts contrary to these rules and procedures or beyond the
scope
set forth in the Working Group's terms of reference, 	or
	b) fails to achieve interim results then the Supervisory Chair
after consultation with the Names Council, upon the reasonable request
of one or more Working Group members, shall have the authority to remove
and hold elections for another WG Chair. In the event that the
Supervisory Chair: 
		a) acts contrary to these rules and procedures or beyond
the scope set forth in the Working Group's terms of reference, or
		 b) fails to fulfill the responsibilities of a
Supervisory Chair, as set forth above, then the Names Council shall have
the authority to remove and appoint another Supervisory Chair."

I am also concerned that there may be instances where the election may
be delayed or the current NC Chair's term is up and no one else wants to
run for the Chair.  Therefore, even if we keep the restriction regarding
reelection after the renewed term, I think we need to have a provision
that allows the NC Chair to continue to serve until his or her
successor.

In light of the foregoing, I believe (1) extending the initial and
renewal terms, (2) leaving in the restriction about no further
reelections, but (3) putting a caveat that the NC Chair shall  continue
to serve until his or her successor would be appropriate.  Therefore, I
propose the  following amendments and additions to the Rules of
Procedure (the deletions being in brackets [] and the additions being in
all caps):


1.1 Election.  The NC Chair will be elected by the members of the NC by
simple majority vote and will hold office for a period of [six] TWELVE
months.  One renewal, subject to a fresh vote, of [six] TWELVE months
will be allowed.  A retiring Chair will not be eligible for reelection
for another one year term beyond the renewed term for a period of one
year.  IN ANY CASE, HOWEVER, THE NC CHAIR SHALL SERVE UNTIL HIS OR HER
SUCCESSOR.

1.3. REMOVAL OF NC CHAIR. 
IN THE EVENT THAT A TWO-THIRDS MAJORITY OF THE NC BELIEVES THAT THE NC
CHAIR SHOULD BE REMOVED FROM OFFICE, THE NAMES COUNCIL SHALL HAVE THE
AUTHORITY TO REMOVE THE NC CHAIR AND ELECT A NEW NC CHAIR.

THIS AMENDMENT IS EFFECTIVE IMMEDIATELY UPON ADOPTION AND APPLIES TO
EXTEND THE TERM OF THE NC CHAIR HOLDING OFFICE AT THE TIME OF ITS
ADOPTION.



Under this proposal, if Philip were nominated and elected, his term
would only be extended 6 months since 6 months of his renewal term has
already elapsed.

So we can meet the nomination and election schedule, can I please have
everyone's comments no later than January 28th so I can put together a
final version of the proposed motion based on the comments I receive on
the 29th and give people up until Feb. 2nd to review and conduct an
online vote on Feb. 3rd before nominations open up on the Feb. 4th?