I thought it may be useful to add to the NC guidelines a
section on e-mail votes. I propose the following text. Please let me know if
you have any suggestions for clearer wording, and if you support or object to
the intent of this guideline. If possible we could approve it in
Ghana.
Philip
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New
section 13. E-mail voting
13.1 ICANN by-law VI-B 2(h) requires
that NC members "can speak to and hear one another" for an NC meeting to be
valid. Votes taken by e-mail therefore have to be validated at a subsequent
meeting.
13.2 The secretariat will typically act as returning officer
for an e-mail vote, and in case of non-receipt of a vote may take that vote by
telephone. The result of the e-mail vote will be declared as soon as
practicable once known.
13.3 Typically at the next meeting of the Names Council,
the Chair will ask for the e-mail vote to be validated by a simple vote of
approval. After such validation the result of the e-mail vote will be an act
of the Names Council.
13.4 Should there be any technical failure or other
anomaly in the e-mail vote, the Chair will ask NC members at the next NC
meeting to re-affirm their original or intended e-mail vote.
13.5 Under exceptional circumstances which must be
described by the Chair and agreed to by the NC, it may be decided to hold a
fresh vote at which NC members may chose to vote differently from their
earlier e-mail vote.