[council] Proposed agenda for 12 September 2002

[Bruce Tonkin <Bruce.Tonkin@melbourneit.com.au>]

Hello All,

I note from the current Rules of Procedure for the Names council that agenda
items should be sent to the Names Council Intake Committee 21 days before
the next meeting.
The Intake Committee will send the agenda no later than 15 days before the
meeting to the NC secretariat and the chair, and then the agenda will be
posted by the Secretariat.

Well clearly these timelines have not been met in the case of the agenda for
the meeting
on 12 September, so I submit the following suggested agenda for comment,
before it is confirmed by the Secretariat.

At this stage I think it is important that we review the current state of
the main work items being undertaken by the Names council, and then consider
next steps (e.g deletes, and any further comments on the reform process).

As a general rule I think we should use the names council teleconferences to
get early feedback and discussion on task force initial findings and
draft/initial recommendations, rather than spend the time on procedural
matters (which can be dealt with usually via email).   We need better
engagement and communication between the task forces, names council members,
and Board.
The NC members can then help drive the consensus process within their
constituencies to give further information to their nominees on the task
forces, and strive to reach consensus.

In my view, in future task forces should keep to their initial terms of
reference, and the terms of reference should be varied after approval of the
Names Council.  We need to ensure that we can stay focussed on a particular
issue, resolve that issue in a timely fashion, then move onto looking at the
next issue.  This will tend to avoid projects that go on forever.  A good
software engineering principal is that it is worth spending more time to get
the definition of the task right, as it saves significant time later on.

I welcome feedback from members of the council on the comments above.

SUGGESTED AGENDA:

(1) Actions from last meeting - report on suggested process for addressing
deletes (15 MINS)

(2) Update on ICANN Board election process (5 MINS)

(3) Transfer Task Force - review current status of outcomes with respect to
the terms of reference (see below) - seek feedback from NC members on draft
recommendations and points of contention within the task force   (30 MINS)

(4) WHOIS Task Force - review current status of outcomes with respect to the
terms of reference (see below) - seek feedback from NC members on draft
recommendations and points of contention within the task force   (30 MINS)

(5) Feedback on the Second Interim Implementation Report from the Committee
of ICANN Evolution and Reform
(http://www.icann.org/committees/evol-reform/second-implementation-report-02
sep02.htm) (30 MINS)

My aim would be to try to stick to the time limits above, and if discussion
hasn't finished on a topic, we continue via email, and then at the next
conference call.

Please let me know if you would like to see changes in the agenda above.

Regards,
Bruce Tonkin
(see below for terms of reference)

**********************

TRANSFERS Task Force Terms of Reference (process started 11 October 2001):
The purpose of the Task Force on Transfers is to:

--develop broad understanding across the NC of the issues underlying the
disputed area of transfers of domain names between registrars 

--ensure  understanding of the proposed approach as documented in the
Registrars' procedural document, which has been voted on by the Registrars

--identify any broad policy issues (separate from contract issues), which
are the responsibility of the DNSO

-devise recommendations which have broad cross constituency support  to any
identified problems arising from the language of the existing  agreements
where policy needs to guide contractual changes.

--undertake a "fast track" working effort, via a Task Force,  to present a
proposal for NC consideration at Marina del Ray NC meeting and to recommend
next steps, if any. 

********************************

WHOIS Task Force (started 10 July 2001)
Mission:
"Consult with Community with regard to establishing whether a review of
ICANN's WHOIS Policy is due and, if so, how best to address"

*******************************************************