[registrars] Transfers TF: Request for Participants in Open Telecon

["Ross Wm. Rader" <ross@tucows.com>]

Apologies up front for the long message.

On January 31, 2002 between 12:00 and 14:00 EST, the Transfer TF will be
conducting an open teleconference to deal with the subject of Apparent
Authority. Louis Touton, Vice-President; Secretary; General Counsel for
ICANN will be making a presentation and also available to answer questions.

This call will have two agenda items:

Discussion regarding "apparent authority".

1. We will spend approximately 1 hour and 15 minutes related to that
discussion, which will include a briefing from Mr. Touton; followed by
response to submitted questions [see below to submit questions].  This time
will include further discussion among the attendees on the call.

2. To discuss the development of questions related to outreach to
registrants.  This section will be approximately 30 minutes.

As this is a multi-constituency effort, time on the call will be tight, as
are the number of ports available for call participants. In order to manage
the teleconference effectively, only five registrars, in addition to myself,
will be able to attend the call. Unless there is a more effective way of
dealing with this, I will be making these five spots available as follows;

1 spot made available to a member of the ExComm/NC
1 spot made available to a registrar outside of the top ten
1 spot made available to a registrar with a "minority view" (one not
consistent with the constituency consensus as indicated by our previous
ballot.)
2 spots assigned first come, first serve

I would like the first two spots to self-identify. If there is more than one
registrar from outside of the top ten that wishes to participate, the spot
will be assigned on a first come, first serve basis. Bruce Beckwith from
Verisign has already been in contact with me concerning the teleconference,
so if there is no dissent, I would like to assign Verisign the "minority
view" spot. The remaining two spots will be assigned on a first come, first
served basis. If the ExComm wishes to give up their spot to a constituency
member, I will assign this third spot on a first come, first served basis to
a non-North American Registrar.

I will also keep track of the others this wish to participate in order of
receipt should any vacancies in the first five slots become available or if
the number of ports is expanded and we are able to have more people on the
call. If demand for participation is higher than expected, I will discuss
increased participation for the constituency with the interim chair.

If you are interested in participating, please respond to me no later than
COB Monday (EST) in order that I can provide the TF Call Coordinator with
the appropriate information in time for her to set up the call.

Please note that complete notes will be taken during the teleconference and
these will be distributed to the constituency after the call.

In order to accomodate those of you that will be unable to attend, questions
you may have on the subject can be forwarded to myself via
(ross@tucows.com). I will create a list of questions that will be forwarded
to Louis prior to the call in order that he can provide the various
stakeholders with informed answers that directly deal with our concerns and
comments. I will also be taking notes during the telecon and will ensure
that they are distributed to the constituency membership via this mailing
list. I will require your questions no later than COB Tuesday in order to
pass them on to the TF for inclusion in the QA sheet that we are generating.

Also, please assist us with ensuring that a call of this size can proceed
efficiently by reviewing the following "rules of order" that have been
provided to us by the interim TF chair.

"There are a few requirements so that this can go smoothly:

1) you as a TF member are responsible for identifying whom from your
constituency/GA will participate.  Try to give some thought to the balance
of who thinks they MUST attend; where possible it would be ideal to have
people from the same company share a single port.   Companies should strive
to have a spokesperson, so that we aren't hearing from 2-3 people from one
company. Where a company is in different constituencies, of course, there
may be participation and attendance from each constituency from a company.
I would ask that you have a different spokesperson for a different
constituency point of view, so that our discussions don't get confused.

2) you need to provide their names, and their affiliation [BC const; Non
Commercial; GA, etc.] via email to Marie Juliano and to me by Wednesday,
COB.  Please do your best to meet that requested time frame. IF you are
unable to meet that deadline, please keep Marie informed of when you will
have names available and she can accept names until 2:00 p.m. Thursday.
Marie is not available after 3:30 p.m.

3) please work out with your participants ahead of time what questions you
would like to submit for the teleconference.  The cut-off to submit
questions to ensure they make it into the pool to be responded to on the
call is WEDNESDAY, JANUARY 30, COB.

4) if at all possible, we will try to accommodate taking questions on the
fly, during the call, but it is my intent to give priority to previously
submitted questions, to be fair to everyone who is interested.   Please do
your best to ensure that the questions submitted are directly relevant to
apparent authority issues. That may be hard, and we will keep any other
questions submitted, and then take them up in the full TF itself.
When you speak, start by identifying yourself and your affiliation [e.g.
Grant Forsyth, BC, etc.]

Process for the call:
I plan to try to avoid a formal roll call which is very time consuming,
accordingly, as you join the call, the operator will announce you; she needs
a list from Marie to provide this service of who is confirmed.   This is the
list which will also be provided to Glen to post to the archives as
attending. That means, if there are two of you on a speakerphone, please be
sure to provide both names to the operator, and to Marie in registering.

In order to inform your colleagues of who is participating, we want to have
the list to email out to everyone very early Friday a.m. our time....that
means you must meet the deadline of 2:00 p.m. Thursday for names and
affiliations.  Marie will give the names of those who are confirmed to join
the call to the teleconference operator on Thursday, COB.

We will follow a pre-established process for participation so that everyone
has a chance to participate and to listen to productive dialogue and
discussions.

Opening remarks about the purpose of the call - chair
Introduction of Mr. Touton/his comments
Response to submitted questions
Discussion [we will take speakers in queue and try to ensure that everyone
gets to speak]
Second topic:  questions and approach for taking input from registrants
Discussion
Election of chair
Ghana -- what can be said?
Next Steps for TF activities"


In the meantime, if you have any questions, please don't hesitate to drop me
a line.

Thanks,

-rwr