[registrars] Representation on the GNSO WHOIS privacy steering group

["Bruce Tonkin" <Bruce.Tonkin@melbourneit.com.au>]

Hello All,

The GNSO Council has requested that each constituency nominate one or
two representatives to the GNSO WHOIS privacy steering group.  Note this
steering group is not responsible for policy development.  Its role is
to take the large number of issues of the ICANN Staff Managers report on
Privacy and develop terms of reference for one or more task forces to
carry out policy development.  These terms of reference will need to be
approved by the GNSO Council before policy development can take place.

The preference is to appoint the representatives prior to the Montreal
meeting.

Given that the representatives will not be "elected officers" under the
new registrar by-laws, I assume we can have a fast track process for
appointment.  Remember that the steering group does not itself develop
or approve policy.

I recommend a 7 day nomination period and a 7 day voting period.

Regards,
Bruce Tonkin
Registrars Rep on the GNSO Council



-----Original Message-----
From: Bruce Tonkin 
Sent: Friday, 6 June 2003 5:29 PM
To: council@dnso.org
Subject: [council] WHOIS Privacy steering group


Hello All,

Just a reminder that all constituencies should appoint one or two
members to the WHOIS privacy steering group prior to the Montreal
meeting.  It is probably preferable if those members will be attending
the Montreal meeting to gain the most benefit from the public forum, and
the opportunity for the steering group to meet in-person at Montreal.

Please inform the GNSO Secretariat of the appointments so that a mailing
list can be set up.

The ALAC and the GAC may appoint one or two (non-voting) liaisons to the
Steering Group.  The ccNSO would also be welcome to nominate an informal
liaison also.

The objective of the steering group is to:
- examine the Staff Manager's report on WHOIS Privacy
- review the factual presentations of the ICANN public forum on WHOIS in
Montreal
- develop recommendations, for the GNSO Council to approve, to form a
small number (e.g less than 5) of Task Forces to carry out the policy
development process on the major issues identified in the Staff
manager's report (it should be possible to group some of the related
issues for examination within a single task force)
- the recommendations should incorporate for each task force a terms of
reference in accordance with the ICANN bylaws (Annex A, Section 7(b)):

" Such Charter will include:

1. the issue to be addressed by the task force, as such issue was
articulated for the vote before the Council that commenced the PDP;

2. the specific timeline that the task force must adhere to, as set
forth below, unless the Board determines that there is a compelling
reason to extend the timeline; and

3. any specific instructions from the Council for the task force,
including whether or not the task force should solicit the advice of
outside advisors on the issue."

- if the steering group recommends more than two task forces be created
it should recommend to the GNSO Council an order in which the task force
work should be done, and an approximate timeframe for when each task
force will commence and finish

Council members and Steering Group members might like to review the IETF
standard RFC2418 on IETF Working Group Guidelines and Procedures
(http://www.ietf.org/rfc/rfc2418.txt).  The standard documents best
practice within the IETF in forming working groups and defining
charters. Section 2.1 (criteria for forming a working group) and Section
2.2
(Charter) are particularly relevant.

Regards,
Bruce Tonkin
GNSO Council Chair