duration:

6pm until 7pm CET

Michael Schneider (EuroISPA)

Tony Harris (Cabase)

Hirofumi Hotta (NTT)

Jean-Michel Becard (ETSI)

Siegfried Langenbach (CSL)

Barbara Dooley (CIX)

Anne-Kathrin Orth

1. review and approval of agenda.
2. Report on the Items agreed by the interim officers
3. Creation of drafting committee for the articles of the ISPCP
4. report on the NC-meetings
5. agreement upon replacement of Siegfried Langenbach by Hirofumi Hotta as interim officer
6. agreement upon extension of the term of office for the interim officers until Nov. 3^rd
7. report on the work and formation of the NC-WGs
8. Any Other Business

1. agenda was approved
2. Report by the interim officers

1. the election of Michael Schneider as interim chair of the constituency had already been communicated.
2. There was agreement to the item as stated in the report, with emphasis being put on the need to encourage all member organisations to elect one representative responsible for the organisation’s participation in the constituency and its voting, although a substitute or proxy may be appointed by the representative.
3. the procedure for the handling new membership-applications was agreed to unanimously.
4. concerning physical meetings, there was a discussion whether to admit (inter-)governmental officials into the meetings or not. It was decided to make a proposal to all members to discuss and eventually vote on this issue by Santiago.
5. concerning conference calls, presumably the same procedures / rules as in 4) would have to apply. Complete openness was considered unaffordable, therefore the access details shall not be published on the website. A decision should be made at latest by tomorrow. The suggestion is to vote that neither (inter-)governmental officials nor the general public can participate in the constituency’s conference calls as the minutes are made public anyhow.
6. work on the web presence is urgently needed. Possibly, a second list for admin-discussions will be set up.
7. Email in general is purely for internal discussions, their history (i.e. the emails) later published on the website. It was decided to also publish minutes of the decisions taken and the issues discussed by the ISPE.
8. No secretariat is needed as yet, the current Chair handling the administrative issues. Therefore, for the time being, no membership fee needs to be raised. It was suggested to rotate in paying for the conference calls, though they will always be set up by the Chair.
9. The following were nominated by those present to participate in the drafting group for the articles.

10. the group should attempt to publish their first draft within roughly one week. The relatively short commenting periods are compensated by the fact that most of what will make up the articles has already been published in the provisions of the application.

3. done above
4. There was only one further question to the report as submitted to the members concerning the discussions and controversies within the Names Council about the degree of openness of the conference calls and meetings. The NC had found a compromise: to webcast the conference calls and split the physical meetings into administrative and public/discussion parts, though the former may be attended by anyone as observer. The specific discussion had been about whether the yet unformed seventh constituency (non-commercial) could elect and send representatives.

5. There was unanimous agreement on the item.
6. As explained to the list, the extension of the term of office for the three interim officers until November 3^rd was agreed upon as well. It was decided to elect the new, final representatives in Los Angeles once the constituency had been finalised by the ICANN-Board.
7. According to the report given to the NC in San Jose, the WG-A has achieved virtually nothing and its chairs are uncertain whether it will do so until Santiago or Los Angeles. During the meeting there was a lengthy discussion whether one should not wait setting up further WGs until all constituencies have been created, until a draft on the formation and procedures of WGs has been published and publicly commented on (this drafting group hence being created). However, apparently this position was held mostly by those that might possibly be interested in delaying or even derailing the process. Nevertheless, both WGs B and C were created (though they will in retrospective have to comply with whatever is drafted by the group as procedural and formation rules), the decision on WGs D and E postponed, though "Committees" were to start the relevant discussions until the WGs themselves were officially set up.

So far, there is very little participation in the WGs by the members of the ISPCP except Hiro, CIX and Michael in WG A and some possible participation in WG C. All members are urgently encouraged to participate actively in the WGs as they are created or at least read the reports and decisions made by those groups and comment to the ISPE on those issues so that the interim officers can advocate this information to the Names Council.

 

8. Barbara Dooley reported that ICANN has run out of operating money and is asking the private sector for back-up. It is CIX’s position that the funding should come from the private sector, but the lack of openness and transparency has not encouraged active support from the ISP trade associations, or willingness to solicit funds on ICANN’s behalf from their members. She is not sure where the funding to support the Santiago meeting will come from.