17 July 2000

Written by: Caroline Chicoine

In order to get the ball rolling and as part of the new Intake Committee, I have reviewed the notes from the NC meeting in Yokohama and have taken the liberty of drafting the following proposed agenda items which were generated from it in preparation for our mid August meeting.

1. A definite date of the next teleconference

Must be decided no later than two weeks before the meeting (Please give Ken your availability for the week of August 14th). Also, Ken, please propose a schedule of teleconferences for the rest of the year so we can vote on it at the next teleconference. While keeping the date consistent (for example the second Wednesday of each month)is probably desired, the time should be alternated to make it convenient (or inconvenient as the case may be) for everyone on a fairly equal basis. Also keep ion mind our report on DNSO review is expected by the Board no later than n Oct 13th, so a conference call to approve whatever report is generated should be before this date.

2. Initiation of DNSO review

Each Constituency no later than July 25th must submit the name of one of its representatives to be on the Task Force assigned to coordinate our response to this review. (The IPC submits Axel). No later than August 7th, the Task Force must submit a proposal to the NC with specifics tasks and schedule for complying with the ICANN board's request for such a review which will be voted on at the next teleconference. (Reminder Oct 13th deadline)

3. Budget Committee

(Swinehart, Porteneuve, Cochetti, Roberts, Schneider)

Met Sunday afternoon in Yokohama No later than August 7th, this committee shall submit a report of its findings to NC for discussion/vote at August teleconference.

4. Outreach Task Force

Each Constituency no later than July 25th must submit the name of one of its representatives to be on this Task Force (The IPC submits Guillermo). No later than August 7th, this Task Force shall submit a report outlining its structure/schedule for enhancing outreach efforts with a particular emphasis toward dissemination of information regarding the roll out of new TLDs.

5. DNSO Board election

Please find a link to the election procedures of the former election http://www.dnso.icann.org/dnso/notes/19990915.NCtelecon-minutes.html As you will note, the nominations period lasted for three weeks (which would take us to August 10th with a July 20th opening of nominations). Ken, please work with Elisabeth to finalize the procedure for posting with the call for nominations and keeping in mind that with such a schedule, the vote could take place at our next teleconference call.

6. Intake Committee

(Chicoine, Schneider, Park, Sheppard, Kane, Gaetano)

This committee has been set up to review the process for running the NC meetings. I propose one of the first documents we prepare in anticipation of the next teleconference is the rules regarding running a meeting (i.e., how agenda items are created, timeframes, getting input from GA, etc.). This committee shall submit a proposal no later than August 7th for discussion/vote at next teleconference meeting.

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