ICANN/DNSO
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21 January 2002.
Proposed agenda and related documents:http://www.dnso.org/dnso/notes/20020117.NCteleconf-agenda.html
List of attendees:
Peter de Blanc ccTLD
Elisabeth Porteneuve ccTLD
Oscar Robles Garay ccTLD [absent]
Philip Sheppard Business
Marilyn Cade Business
Grant Forsyth Business
Greg Ruth ISPCP
Antonio Harris ISPCP
Tony Holmes ISPCP
Philipp Grabensee Registrars
Ken Stubbs Registrars
Bruce Tonkin Registrars
Roger Cochetti gTLD
Richard Tindal gTLD
Cary Karp gTLD
Caroline Chicoine IP
Laurence Djolakian IP
Guillermo Carey IP
Milton Mueller NCDNH
Youn Jung Park NCDNH proxy for Vany Martinez
Vany Martinez NCDNH (absent, apologies, proxy to YJ Park )
Louis Touton ICANN staff
Glen de Saint Géry NC Secretary
Philippe Renaut MP3 Recording Engineer/Secretariat
MP3 Recording of the meeting by the Secretariat: http://www.dnso.org/dnso/mp3/20020117.NCteleconf.mp3
Quorum present at 15:05 (all times reported are CET, which is UTC +1:00 during
the winter in the Northern hemisphere)
Ph. Sheppard chaired this NC teleconference.
Philip Sheppard welcomed the two new Names Council members to the call, Bruce
Tonkin and Philipp Grabensee from the Registrars Constituency.
Agenda item 1: Approval of the Agenda
http://www.dnso.org/dnso/notes/20011213.NCteleconf-agenda.html
Philip Sheppard added an item to the agenda
- The NC Chair
Dot Org recommendation approval was moved to the second item on the agenda.
Approval of summary of the last teleconference,
13 December 2001
http://www.dnso.org/dnso/notes/20011213.NCteleconf-minutes.html
A slight change was made in the number
of votes in Agenda item 2 - Budget proposal
Decision 3 now reads 14 votes in favour,
3 votes against, and 2 abstentions (not 3 as previously mentioned)
Ken Stubbs moved a motion to adopt agenda and the summary, seconded by Peter de Blanc
DECISION D1: The agenda and minutes of December 13th meeting were approved unan
Agenda item 3: Dot Org recommendation
approval.
http://www.dnso.org/clubpublic/council/Arc09/msg00031.html
Milton Mueller summarised in saying that the consistency of the policy
devel
In the discussion and questions the
following points were raised:
- section 1c allows for flexibility concerning registrants having a say in the
running of .org.
- since there is no longer a sponsoring entity, once the policy objectives are
defined, the appropriate management in keeping with what ICANN wanted, will be
worked out in the application process.
- Grant Forsyth added two issues the Business Constituency would like mentioned
in the report as a minority view point.
a. supports restricted access as a practical means of defining the constituency
of registrants as a means of
differentiation
b. urges
the board to increase competition and diversity and encourage new investment
in the provision of gTLD registry services, by ensuring the market position
of existing dominant providers are not entrenched nor enhanced through participation
in, or contracting to deliver critical services to, the new .org management
organisation.
- the registrars prefer no restrictions on registrations within .org, but urge
for differeniaition from .com by value added services
- the registry constituency is concerned about issuing instructions to the registries.
- Cary Karp, as a member of the Task Force on a procedural issue, remarked that
it was the prerogative of the TF to decide what would be attached to the report.
- Louis Touton clarified by saying that minority views may be appended to a
main report.
Milton Mueller proposed:
Voting on the .org report as it stands.
That there be a two week public consultation period where other constituencies
may admit a minority report and that these minority reports would be appended
to the main report when it was sent to the Board after this period.
Peter de Blanc seconded the proposal.
DECISION 2: The .Org Report was
adopted by 20 votes in favour. YJ Park carried a
proxy for Vany Martinez. Oscar Robles was absent and did not vote.
ACTION: The Secretariat must set up a public comment list for 2 weeks, at
the end of which the report will be sent to the ICANN Board with minority
reports attached.
Additional Agenda item: NC Chair
Philip Sheppard handed the chair to Caroline Chicoine during the discussion.
Caroline Chicoine introduced the
subject proposing an amendment to the present rules to allow Philip Sheppard
to run for another term of office and asked if anyone was interested in the
position.
The present rules can be found at:
http://www.dnso.org/dnso/notes/20020117.NCprocedures-v4.0.html
The following points were raised in discussion:
- the issue concerns the NC internal and self-administered rules
- before voting on the issue, the constituencies should be given
a chance
to discuss
- two issues should be separate: a. the personal decision of who is the best
person; b. the procedural issue of the rule change.
- an option to extend the minimum term to 12 months.
ACTION:
Caroline Chicoine will
send out an email dealing with the procedural issue to amend the rules.
There will be nomination period of 10 days.
The election will take place on the February 14 teleconference call.
The Chair was handed back to Philip Sheppard.
Agenda Item 2: NC business plan
update - approval
Philip Sheppard introduced the Business Plan revision that was sent out to the
constituencies for discussion. Slight changes have been made in specific areas
and concrete details from the Task Forces have been highlighted, namely the
WHOIS and the IDN.
ACTION: Philip Sheppard will draw up a final draft to be adopted at the next meeting.
Agenda item 4: Budget 2002
Roger Cochetti introduced the budget debate.
Subsequent to the report circulated by Roger Cochetti, there was an update by
Louis Touton of the latest figures from ICANN which accounts for the discrepancy
in the amounts.
There were 2 items for the Council to vote on.
Item 1
-The budget committee had met a couple
of times and discussed routine invoices under the $5000 threshold to be paid,
addressed contract clarification items and procedures governing the allocation
of DNSO constituency dues payments.
- An unusual situation arose from a good faith, unintentional over payment
made by the Registrars constituency for the sum of $14 986.14.
Roger Cochetti moved the motion:
That the Names Council approve the payment of $14 986.14 to Brian Evans, or
his designee, acting as the Treasurer of the DNSO Registrars constituency, as
a refund of the Registrars constituency's unintended payment to ICANN.
Decision 3: The motion was adopted unanimously.
Item 2:
The proposed DNSO budget.
The expenses amounting to $97 961 were drawn up relying on the break down of
costs from the Secretariat.
Teleconferencing.
In the past sponsoring often fell on the same companies, and now with the event
of the formal Secretariat, arrangements have been made with ICANN to join an existing
contract with MCI/WCom and benefit from a reduced price. The proposed budget
assumed two cost saving features leading to a reduction from a former $1500/1600
to about $820 per call:
- dropping US toll free lines - free of charge for the US caller, but extra cost
to the NC
- dropping listen only ports that add one third to costs. (This facility is now
obsolete following the start of audio recordings which are available within 30
minutes of a call).
Cash reserve
ICANN management requires that the DNSO maintain a cash reserve to
cover cash shortfalls and contractual expenses. The Budget Committee accepted
the principal of the cash reserve and recommended a reserve of circa $60,000 for
2002.
Louis Touton addressed the concerns about the size of the cash reserve pointing
out that
- the surplus is measured at January 1 every year and that contributions do not
come in till June
- there must be enough money available at the beginning of the year to pay expenses
- the secretariat contract requires a 3 month termination period.
Roger Cochetti proposed:
That the expense side as described in the Budget Committee report be
accepted.
Caroline Chicoine seconded.
Decision 4: The proposal was unanimously adopted.
The second part dealt with the size
of the reserves and the implication for the fee call per constituency for 2002.
For a $60,000 reserve maintained, the fee is $13995.
Roger Cochetti moves:
that the $98 000 be funded from dues assessments in 2002 and the reported cash
reserve be maintained as a cash reserve.
Seconded by Caroline Chicoine.
From the discussion the following
points arose:
- more time was needed to discuss
with constituencies who finally have to pay up
- deadlines have to be shortened to bring in the money
- $60 000 would carry over till August if no one paid
- ICANN has to take certain risks with money coming in late or not at all
- this is not a policy matter, it is an administrative question
- in Budget committee discussions where constituency representatives took part,
the reserve figure was round $30 000 and now the figure is around $60 000
A straw poll was proposed:
Should this item be deferred to give
constituencies a further month to assess the impact of that on their ability
to pay based on a call of $13 995 ($60000 reserve)versus $11 997 (a lower
reserve).
Should the vote on the Budget be delayed?
Yes = delay No = to take a vote on
the budget subsequently.
17 "NO" votes were recorded. Oscar
Robles was absent.
The following people did not respond
to the vote call: Tony Harris, Greg Ruth, Philipp Grabensee.
Decision 5: To take a vote on the Budget report.
Milton Mueller proposed an amendment,
seconded by YJ Park:
That the cash reserve be $40 000 instead of $57 785.63 and that the difference,
$16 785.63 be applied to the 2002 expense budget.
Decision 6: The amendment is not carried. 10 votes against, 5 votes in
favour, 1 abstention. Oscar Robles absent. The following people did not respond
to the vote call: Tony Harris, Greg Ruth, Richard Tindal.
Roger Cochetti moved a vote on the Budget, seconded by Peter de Blanc
That the $98 000 expense budget be financed from constituency dues and that
the $57 785.63 reserve be left as a cash reserve.
Decision 7: The proposal was retained: 12 in favour, 3 abstentions, Oscar
Robles absent. Tony Harris, Greg Ruth, Tony Holmes, Richard Tindal, Cary Karp
did not respond to the vote call.
Roger Cochetti raised a further question
as to among how many constituencies the expense amount should be divided.
Peter deBlanc stated that two thirds
of his constituency agreed that they were responsible for past dues and indicate
a intent to pay but not committment.
No reply has been received from ICANN management as to whether they will cover the costs of the DNSO.
ACTION: Proceed with invoicing
7 constituencies.
As the conference time was over by 40 minutes, Philip Sheppard moved to defer
the following items:
Agenda Item 5: Proposal
to change election timing of DNSO Board Directors
deferred
To be dealt with by email
Agenda Item 6: Task Force updates
deferred
Review Task Force is formally closed.
Task Force updates and deadlines by email
Agenda Item 7: Ghana
NC members to inform Secretariat indicating attendance at the Ghana meetings
Agenda Item 8: GA Elections
The Names Council voted unanimously in favour of the GA Assembly Chair and
Alternate Chair election results thereby endorsing both Thomas Roessler and
Alexander Svensson as GA Chair and Alternate Chair.
Philip Sheppard congratulated both Thomas and Alexander on their new positions.
Agenda Item: OAB
Elisabeth Porteneuve stated that it was necessary to have a deadline from
ICANN Board to act on the proposal to change the bylaws.
MEETING CLOSURE
Ph. Sheppard closed the meeting.
17.45 end of call.
Next NC teleconference will take place on 14th February 2002 at 15:00 CET
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