1 April 2003.

Proposed agenda and related documents http://www.dnso.org/dnso/notes/20030325.GNSORiomeeting-agenda.html

List of attendees:
Philip Sheppard - Commercial & Business users C.
Marilyn Cade - Commercial & Business users C.
Grant Forsyth - Commercial & Business users C. (Remote participation by telephone)
Greg Ruth - ISCPC
Antonio Harris - ISCPC
Tony Holmes - ISCPC
Ken Stubbs - Registrars' constituency
Bruce Tonkin - Registrars' constituency
Thomas Keller - Registrars' constituency
Jeff Neuman- gTLD
Jordyn Buchanan - gTLD (Remote participation by telephone)
Cary Karp - gTLD (Remote participation proxy to Jeff Neuman)
Ellen Shankman - Intellectual Property Interests C. - absent, apologies proxy to Laurence Djolakian
Laurence Djolakian - Intellectual Property Interests .
J. Scott Evans - Intellectual Property Interests C. - (Remote participation, proxy to Laurence Djolakian)
Milton Mueller- Non Commercial users C.
Chun Eung Hwi - Non Commercial users C.
Gabriel Pineiro - Non Commercial users C. - absent, apologies

Thomas Roessler- Interim At-Large Committee Liaison (ALAC) (non voting)

Wendy Seltzer - Interim At-Large Committee Liaison (ALAC) for matters relating to gTLDs (non voting)

12 Council Members physically present, 4 Council members participated by telephone

Louis Touton - ICANN General Counsel

Charles Shaban - CBUC replacement for Philip Sheppard during elections, remote participation for 10 mins. since no ratification of the vote for Board seat 14

Steve Metalitz - WHOIS Task Force representative for Intellectual Property Interests C. remote participation by telephone.

Recording of the meeting by the ICANN technical staff
Part 1, Webcast GNSO Rio
Part 2, Webcast GNSO Rio
Part 3, Webcast GNSO Rio
Transcription of meeting:
http://www.dnso.org/dnso/notes/20030325.GNSOrio-captioning.html


Quorum present at 2:00 local time in Rio de Janeiro

Bruce Tonkin chaired this Council meeting

• Item 1: Approval of the Agenda
  http://www.dnso.org/dnso/notes/20030325.GNSORiomeeting-agenda.html

  Bruce Tonkin announced that the e-mail vote on ICANN Board seat #14 would not be ratified at this meeting, and proposed that a Council teleconference would be called in 14 days to ratify this after General Counsel had given an opinion.
  
  Bruce Tonkin stated that there would be combined discussion of the agenda items 8 and 9
  Item 8. Issues reports from the WHOIS task force - Marilyn Cade/Tony Harris
  - Whois issues report on privacy PDF:
  http://www.dnso.org/dnso/notes/20030311.WhoisTF-privacy-issues.pdf
  Whois Issues Report - Additional Accuracy Issues
  http://www.dnso.org/dnso/notes/20030311.WhoisTF-remaining-accuracy-issues.html
  Item 9. Issues report on privacy from the non-commercial constituency - Milton Meuller
  for decision for initiating policy action to privacy report http://www.dnso.org/dnso/notes/20030310.Whois-PrivacyIssuesReport.pdf
  
  Marilyn Cade proposed a resolution recognizing the work of Stuart Lynn.
  

• Decision 1. Agenda approved
  
  

• Item 2: Summary of last meetings:
  http://www.dnso.org/dnso/notes/20030220.GNSOteleconf-minutes.htm
  Ken Stubbs moved the adoption of the minutes seconded by Laurence Djolakian
  
  Motion unanimously carried by voting members present and proxies. No vote from Gabriel Pineiro (absent, no proxy) Milton Mueller abstained.
  
  Decision 2: Minutes of the last meeting adopted.

• Item 3: Welcome new members of the GNSO Council and thank outgoing members
  Jeff Neuman replaces Roger Cochetti, Registry constituency
  Thomas Keller replaces Philipp Grabensee, Registrar constituency
  Milton Mueller replaces Harold Feld, Non-commercial Users constituency
  Gabriel Piñeiro replaces Erick Iriarte Ahon, Non-commercial Users constituency
  
  Bruce Tonkin thanked all the outgoing Council members for their work on the council and welcomed the new members
  
  
• Item 4: Ratify email vote on ICANN Board seat #14 resolution
  Deferred until next Council meeting
  
  
• Item 5: Discuss any adjustments to process for Board seat #13
  
  Bruce Tonkin proposed, seconded by Ken Stubbs:
  - that the Council archives, which had been closed during the election period, be reopened to the public and that a separate archive and mailing list be created for the purpose of managing elections going forward.
  
  Motion unanimously adopted by voting members present and proxies. No vote from Gabriel Pineiro (absent, no proxy)
  
  Decision 3: Motion adopted, council archives reopened and a separate mailing list and archive created for managing elections going forward.
  
  
  
• Item 6: Presentation from Chair (Vittorio Bertola) Interim At Large Advisory Committee (ALAC)
  http://www.icann.org/announcements/announcement-20jan03.htm
  on the objectives of the ALAC and current policy concerns
  
  Vittorio Bertola made the following presentation
  http://www.dnso.org/dnso/notes/Rio_ALAC_introduction.ppt
  where he introduced the committee, identified members in the audience and active users and organizations that want to participate.
  The move was welcomed and encouraged by Bruce Tonkin, the Council Chair, Milton Mueller and Marilyn Cade.
  Bruce Tonkin thanked Vittorio Bertola for his presentation.
  
  
• Item 7:Deletes Task Force report - Jordyn Buchanan http://gnso.icann.org/dnso/notes/20030211.DeletesTF-initial-report.html
  http://www.dnso.org/dnso/notes/20030323.DeletesTF-final-report.html
  
  Jordyn Buchanan, participating remotely by telephone, presented the Deletes Task Force Final report, published on 23 March on the DNSO website
  
  Bruce Tonkin thanked Jordyn Buchanan for his presentation.
  It was noted that for the next previously scheduled Council meeting in April the recommendations of the report would be put up for vote by the Council.
  
  
• Items 8 and 9:
  Issues reports from the WHOIS task force - Marilyn Cade/Tony Harris
  - Whois issues report on privacy PDF:
  http://www.dnso.org/dnso/notes/20030311.WhoisTF-privacy-issues.pdf
  - Whois Issues Report - Additional Accuracy Issues
  http://www.dnso.org/dnso/notes/20030311.WhoisTF-remaining-accuracy-issues.html
  Issues report on privacy from the non-commercial constituency - Milton Mueller
  - for decision for initiating policy action to privacy report http://www.dnso.org/dnso/notes/20030310.Whois-PrivacyIssuesReport.pdf
  
  Bruce Tonkin explained the process which would be put to the vote:
  The first step of the process is a staff report.
  Given that a staff report will take time to produce, it was recommended that in parallel the members of the Council consult with their constituencies regarding possible members of the task force if the Council decided to create one.
  
  
  The WHOIS Issues report on additional accuracy issues was presented by Marilyn Cade who asked WHOIS Task Force members in the audience to identify themselves and welcomed Steve Metalitz who was participating by telephone.
  http://www.dnso.org/dnso/notes/20030311.WhoisTF-remaining-accuracy-issues.html
  
  Louis Touton commented on the 15 day period and said that he would post a "Registrar Advisory Concerning the '15-day Period' in Whois Accuracy Requirements".
  http://www.icann.org/announcements/advisory-03apr03.htm
  
  Milton Mueller moved, seconded by Jeff Neuman:
  To schedule the discussion of this topic on additional accuracy issues for six months after the implementation of the current WHOIS recommendations before the Board or until completion of the policy development process on privacy, whichever comes first.
  
  
  Votes: 20 votes supporting the motion, 3 abstentions from the Intellectual Property Interests constituency, no vote from Gabriel Pineiro (absent, no proxy)
  
  Decision 4:
  Schedule the discussion of this topic on additional accuracy issues for six months after the implementation of the current WHOIS recommendations before the Board or until completion of the policy development process on privacy, whichever comes first.
  
  
• Item 8 & 9 - Whois issues report on privacy PDF: http://www.dnso.org/dnso/notes/20030311.WhoisTF-privacy-issues.pdf
  WhoisTF-remaining-accuracy-issues.html Issues report on privacy from the non-commercial constituency - Milton Mueller
  - for decision for initiating policy action to privacy report http://www.dnso.org/dnso/notes/20030310.Whois-PrivacyIssuesReport.pdf
  
  Bruce Tonkin said that the two reports would be considered together.
  Marilyn Cade and Milton Mueller presented the privacy reports.
  
  Bruce Tonkin seconded by Jeff Neuman moved
  To initiate the next step in the policy development process that next step being to ask the staff manager to produce an issues report on Privacy with a 45 day time line.
  To request the members of the Council to consult with their constituencies to identify possible candidates for a task force.
  
  
  Unanimous support for the motion.
  
  Decision 5:
  To initiate the next step in the policy development process and ask the Staff Manager to produce an issues report on Privacy with a 45 day time line.
  To request the members of the Council to consult with their constituencies to identify possible candidates for a possible task force.
  
  
  It was suggested to request the staff manager to use the two documents before the Council to produce an issues report.
  http://www.dnso.org/dnso/notes/20030311.WhoisTF-privacy-issues.pdf
  http://www.dnso.org/dnso/notes/20030310.Whois-PrivacyIssuesReport.pdf
  
  Bruce Tonkin, seconded by Marilyn Cade, moved that:
  - The WHOIS task force complete the administrative work
  - The WHOIS task force list remain open until the administrative work is complete
  - A Period of two weeks be allowed for this
  - The WHOIS task force be closed as from May 1, 2003
  
  Votes: 21 votes in favour, Milton Mueller against, Chun Eung Hwi abstained, no vote from Gabriel Pineiro (absent, no proxy)
  
  Decision 6:
  Continue WHOIS task force until completion of administrative work. The WHOIS task force be closed as from May 1, 2003
  
  Item 10: Report from gtld committee - Philip Sheppard
  progress to provide a recommendation "on whether to structure the evolution of the generic top level namespace and, if so, how to do so."
  
  Philip Sheppard reported on the progress made by the committee
  http://www.dnso.org/dnso/notes/20030307.gTLDs-committee.htm
  
  He stated that comments had been received from The Non Commercial Users constituency, Milton Mueller, the Commercial and Business Users Constituency and the Intellectual Property Interests Constituency.
  Milton Mueller commented that he was in favour of unstructuring the name space while Cary Karp noted that there should be structure.
  
  Bruce Tonkin thanked Philip Sheppard for the progress report.
  
  Item 12: GNSO Budget
  - resolution to appoint Roger Cochetti as Chair of the Budget committee
  
  This situation arises from an extension of an existing arrangement related to the DNSO Budget Process set by the DNSO. It was expected to end on the 30th.December 2002 when the DNSO financial year ended. That was extended as the Council needed to operate under GNSO control until the middle of the year when the new budget was set by ICANN and ICANN would be taking over the financial responsibility of the GNSO.
  
  Bruce Tonkin proposed, seconded by Jeff Neuman:
  That Roger Cochetti be appointed to Chair the interim GNSO Budget committee, specifying the time frame of 30 days following July 1, 2003, this being an extension of an existing arrangement related to the DNSO.
  That Roger Cochetti be legally delegated to the GNSO Budget committee to sign off on invoices that are paid by ICANN.
  
  Vote: Motion unanimously adopted by voting members present and proxies. No vote from Gabriel Pineiro (absent, no proxy)
  
  Decision 7:
  Roger Cochetti to continue as GNSO Budget committee chair and legally delegated to the GNSO Budget committee to sign off on invoices by ICANN.
  
  Ken Stubbs thanked Roger Cochetti for serving as Chair of the Budget committee. Marilyn Cade thanked Roger Cochetti as well and added that it should be mentioned as an interim measure that a non-Council member would take on the role of GNSO Budget committee chair.
  
  
  - update on financial position
  Roger Cochetti agreed to continue as GNSO Budget Committee Chair for the period ending 30 days after July 1, 2003.
  Roger Cochetti reported that the GNSO budget year ended in December, unlike the ICANN financial year that ends in June.
  At the end of 2002, $37,000 remained with no obligations.
  The ISPCP Constituency paid the sum of 5000 Euros which would be taken into consideration as the 2003 constituency contributions. (These do not yet appear on the March, 2003 budget recapitulation.)
  The spending thus far for the Council has been about $20,000 to $25,000.
  that compares with the cash balance of about $10,000, lower than it should be, reflecting constituencies have not paid their dues except for the ISPCP Constituency which paid the sum of 5000 Euros.
  Roger Cochetti concluded by reminding the constituencies that timely payment of dues was critical to the Council not running into a cash problem.
  
  http://www.dnso.org/dnso/notes/20030407.GNSO_Recap.htm
  
  - resolution to adjust remuneration for the GNSO Secretariat function from US$3200 per month to US$4500 per month, effective from 1 April 2003
  
  In the light of the increased work load brought about by the GNSO Council activities Bruce Tonkin proposed the motion:
  to adjust remuneration for the GNSO Secretariat function from US$3200 per month to US$4500 per month, effective from 1 April 2003.
  
  Vote: Motion carried by voting members present and proxies. No vote from Gabriel Pineiro (absent, no proxy)
  
  Decision 8: adjust remuneration for the GNSO Secretariat function from US$3200 per month to US$4500 per month, effective from 1 April 2003.
  
  
  - discussion relating to ICANN support required for GNSO
  - one full-time administrator - manage teleconference, votes, and minutes of council and task forces, make meeting arrangements, administer GNSO website
  - one full-time policy officer - develop issues reports, and edit reports for GNSO policy process
  
  Bruce Tonkin, seconded by Ken Stubbs proposed the motion:
  that the GNSO Council request 2 full time resources from ICANN to support the GNSO activities.
  that the GNSO Chair would forward the request into the ICANN budget process.
  
  Vote: Votes: 21 votes in favour, Milton Mueller and Chun Eung Hwi abstained, no vote from Gabriel Pineiro (absent, no proxy)
  
  Decision 9: the GNSO Council requests 2 full time resources from ICANN to support the GNSO activities and the GNSO Chair would forward the request into the ICANN budget process.
  
  
  
• Item 13 AOB.
  
  Bruce Tonkin, seconded by Ken Stubbs, proposed
  a motion of sincere thanks on behalf of the GNSO Council to Stuart Lynn, the outgoing ICANN Chief Executive Officer, for the work he had done, particularly the initiation of and all efforts that had gone into the Evolution and Reform Process.
  
  Decision 10: Formally thank Stuart Lynn for his contribution and convey that to the Board at the Public Forum on March 26, 2003.
  
  
  Thomas Roessler, a non voting ALAC representative, supported the motion.
  
  
  
  Bruce Tonkin closed the meeting thanking all present for their participation.
  
  The meeting ended at 17:10 local time in Rio de Janeiro
  
  Next Council teleconference Thursday, April 17, 2003 at 14:00 UTC

See all past agendas and minutes at http://www.dnso.org/dnso/2002calendardnso.html
and calendar of the GNSO Council meetings at http://www.dnso.org/meetings.html