[wg-e] draft report of Committee E (for discussion)

[Kilnam Chon <chon@cosmos.kaist.ac.kr>]

please review the following draft reprot of Committee E.
would like to offer the draft for discussion to come up with the final
report for Los Angeles Meeting.  some portion may be finalized earlier
due to urgency.

chon

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								1999.9.12

Committee E Global Awareness and Outreach - first draft report (for discussion)

1. DNSO General Assembly(GA)

(a) Target

There are around 200 people on GA mailing lists; ga@dnso.org and 
announce@dnso.org.  Additionally, there are around 300~400 people on 
constituency mailing lists.  They join GA for

	- WG/Committee participation
	- Nomination of DNSO member of ICANN Board
	- Information exchange

We need to analyze these numbers(200+400) with respect to region, and interest
area. We also need to increase these numbers to 1000 or more.(1000 + 1000 are
desirable.)

GA numbers are expected to actively participate whereas ICANN At-Large members
are primarily passive except for the ICANN board member election.

(b) Awareness

We need to develop introductory materials on

	ICANN
	DNSO
	Constituencies

They shall be posted at the relevant websites.  No introductory materials
(presentation materials and full text materials) are not readily available now.
Some of the constituencies do not have their websites at all.

We also need to give seminars and tutorials on these topics as well as 
providing video and FAQ.  We may consider hiring professional public relation
agencies to carry on these efforts in addition to volunteering efforts.

(c) Outreach

We are at 500~600 members at GA, whereas there are over 10 million domain
name holders and over 100 million Internet users in the world.  Thus, we
need extensive outreach effort.  The effort has to be done with consideration
of geographical and cultural diversity among others.  

The geographical diversity is important as there are severe mismatch between
population distribution and member distribution, in particular in Asia and
Africa.

The cultural diversity is equally important as they ICANN/DNSO activities
are equally biased to English speaking population.  Translation of the relevant 
information materials in timely manner is critically important.  Effort such 
as AP Internet Seminar Tour, which visits many cities in Asia-Pacific is very
important.  Good seminars at regional and global meetings are also important.

Other diversity such as sex, age, profession,.... are also important,
and should be addressed regarding their outreach effort.

2. Constituency

(a) Target

ccTLD Constituency

	Administrative contacts are the primary target with technical contacts
	and policy groups are the secondary target.

Commercial/Business Constituency

	Large, small, and individual enterprises are to be considered.

gTLD Constituency

	N/A

Intellectual Property Constituency

	Intellectual property associations as well as individuals as
	defined in its charter area to be considered.

ISP and Connectivity Service Constituency

	Members as defined in the charter are to be considered.

Non-Commercial Constituency

	Various non-commercial organizations as defined in its charter are
	to be considered. 

Registrar Constituency

	As specified in its charter, registrars of ccTLDs as well as gTLDs
	are the target.

(b) Awareness

Many constituencies do not have even introductory information materials, and
they should be developed immediately.  Various seminars and tutorials
would be needed.

(c) Outreach

All constituencies need good outreach programs as constituency participation
is very skewed; geographically, and culturally.

Remark(1) ICANN

ICANN is also working on the global awareness and outreach, in particular
through its At-large membership.  The efforts at ICANN and DNSO should be
coordinated to be effective and to be complimentary.  ICANN is more general
and plans to outreach more, whereas DNSO is more specific and plans to
outreach to specialists.  

ICANN need to increase the ICANN members to 5000 or more by the next spring
when the ICANN At-large Board members election takes place.  They may 
partially come from DNSO General Assembly members as well as those of
ASO and PSO.

Remark(2) Nomination of DNSO Members of ICANN Board in 1999

DNSO General Assembly shall nominate DNSO members of ICANN Board in October
1999 followed by the election by Names Council in October 1999 in time for
November ICANN Board Meeting.

We need to have specific effort on global awareness and outreach on this 
matter due to shortage of time.  General Assembly must come up with the
nomination procedure as soon as possible in this month.  Then, the following
effort must be done;

(a) Definition of the electorate for the General Assembly nomination

    General Assembly discussed on the setup of ga-member@dnso.org, whereas
    Names Council discussed on the electorate which consists of all 
    existing mailing lists of DNSO; ga@dnso.org, and announce@dnso.org.
    Are members of the constituency mailing lists eligible for the vote?

(b) Develop information materials on the nomination including brief
    description of ICANN and DNSO.

(c) Explain to various communities related to DNSO, and ask them to join
    General Assembly so that they can be eligible to vote.

All these efforts have to be done in September 1999 prior to the nomination
in the first weeks of October.

Remark(3) Finance

Much of the above activities may require financial support, and 
volunteer effort may not be sufficient.  We need to identify the
requirement of the financial need first, followed by the financial source
identification.  It is expected that each organization, ICANN At-large Member
Organization, DNSO General Assembly, and DNSO Constituency, to come up with
the necessary financial arrangement.
 
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