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Re: [council] The election mechanism to be used by the NC
Elisabeth Porteneuve wrote:
[...]
Elzbieta,
I think we are really close now. My only doubts come form the real
need to have telconfs each day, or the availability of alternative
technologies., What is clear is that ALL NC MEMBERS should agree form
now on to book one hour a day, at the usual time, during the whole
week (form Monday to Friday). We all hope that we'll be done with
three days of votes, but we need to be prepared to use a second day in
the first and perhaps also the second elections. If we are not all
presnet at a time, be that on the phone or in frnt of our computer, so
we can cast multiple rounds in a short time, all of us at the same
time, the process will be ENDLESS.
Best regards,
Amadeu
> ICANN/DNSO
>
> The election mechanism to be used by the Names Council
> to elect the ICANN Board members
> ------------------------------------------------------------------------
>
> The Names Council resolved to use a
> http://www.dnso.org/dnso/notes/conventionstyle.html
> Convention-Style voting procedure to elect three ICANN Board members.
>
> The DNSO secretariat will keep votes secret untill the end of election
> period, and at the end make all records public.
>
> According to the current nominations, it is expected that the initial list
> of nominees will have candidates from all 5 regions.
>
> Convention-Style Voting adapted to the DNSO conditions.
>
> 1. Preliminary round via email, to reduce the initial list of nominees.
>
> The purpose of the preliminary round is to eliminate from the initial
> list all candidates with no or ultramarginal support.
>
> Each member of the NC cast 3 votes, for different nominees.
>
> The geographic diversity (GD) is not taken into account at this stage.
>
> Time:
>
> Begins: Saturday October 9, 18:00 CET
> Ends: Monday October 11, 14:00 CET
>
> 19 voting NC members, 3 votes each, 57 total.
>
> * the secretariat emails a ballot to each NC member, along with a
> deadline for the ballot to be received;
> * each NC member emails his/her vote back to the secretariat;
> * the secretariat tallies the votes and prepares a new (reduced)
> list of nominees;
> * all nominees receiving zero or one or two votes are eliminated
> from the list;
>
> The results will be given within one hour after the close of the
> preliminary round, for the begginig of the NC telecon.
>
> 2. Election of the first candidate, 3 years term at the ICANN Board.
>
> Each NC member votes for one nominee.
>
> First round during the NC telecon:
>
> Begins: Monday October 11, 15:00 CET
> Ends: Monday October 11, 17:00 CET
>
> * during the telecon the secretariat emails a ballot to each NC
> member, and gives by phone all nominees;
> * each NC member emails his/her vote back to the secretariat; those
> of NC members who cannot email during the telecon, call the
> special phone number provided by the secretariat and give their
> choice;
> * the nominees are ranked by the number of votes received, and the
> NC is informed of the result;
> * the lowest vote-getting nominee is eliminated from the list;
> * the procedure is repeated with the new (reduced) list;
> * a winner is declared when a nominee receives 10 or more of the
> NC's 19 votes.
>
> It may happen that after 2 hours of telecon and voting the processus is
> not yet ended. In such a situation the next NC telecon is convened for
> Tuesday October 12, 15:00 CET, and:
>
> * the secretariat emails a ballot to each NC member, on Monday
> October 11, just after the end of a telecon;
> * each NC member shall emails his/her vote back to the secretariat
> within next 21 hours, and before the Tuesday October 12, 14:00
> CET.
>
> The voting may continue during the additional NC telecon:
>
> Begins: Tuesday October 12, 15:00 CET
> Ends: Tuesday October 12, 17:00 CET
>
> After the election of the first candidate for 3 years term at the ICANN
> Board, the corresponding geographic region will eliminate some
> candidates from a list of nominees.
>
> NC members are given 21 hours time for establishing strategies for
> second round.
>
> *** If the GD is not achieved, because there are no nominees from any
> other region who have received more than two votes in the preliminary
> round from the 57 possible, the NC will elect only as many ICANN Board
> members as possible, and the NC will issue an additional call for
> nomination for missing regions ***
>
> *** If the GD is achieved, the second (and third) round takes place ***
>
> 3. Election of the second candidate, 2 years term at the ICANN Board.
>
> Each NC member votes for one nominee.
>
> Second round.
>
> * just after the end of the first round the secretariat emails a
> ballot to each NC member with reduced list of nominees;
> * each NC member shall emails his/her vote back to the secretariat
> before the Wednesday October 13, 14:00 CET.
>
> The second round continue during the NC telecon:
>
> Begins: Wednesday October 13, 15:00 CET
> Ends: Wednesday October 13, 17:00 CET
>
> with exactly the same procedure like for the first round.
>
> It may happen (very unlikely in the second round) that after 2 hours of
> telecon and voting the processus is not yet ended. In such a situation
> the next NC telecon is convened for Thursday October 14, 15:00 CET,
> and:
> * the secretariat emails a ballot to each NC member, on Wednesday
> October 13, just after the end of a telecon;
> * each NC member shall emails his/her vote back to the secretariat
> within next 21 hours, and before the Thursday October 14, 14:00
> CET.
>
> The voting may continue during the additional NC telecon:
>
> Begins: Thursday October 14, 15:00 CET
> Ends: Thursday October 14, 17:00 CET
>
> After the election of the second candidate for 2 years term at the
> ICANN Board, the corresponding geographic region will eliminate some
> candidates from a list of nominees.
>
> NC members are given 21 hours time for establishing strategies for the
> third round.
>
> 4. Election of the third candidate, 1 year term at ICANN Board.
>
> Each NC member votes for one nominee.
>
> Third round.
>
> * just after the end of the second round the secretariat emails a
> ballot to each NC member with reduced list of nominees;
> * each NC member shall emails his/her vote back to the secretariat
> before the Friday October 15, 14:00 CET.
>
> The third round continue during the NC telecon:
>
> Begins: Friday October 15, 15:00 CET
> Ends: Friday October 15, 17:00 CET
>
> with exactly the same procedure like for the first round.
>
> Summary.
>
> On Monday we know the result of preliminary round with multiple votes,
> and start the real election of the firts seat. If needed, we schedule
> the vote to continue on Tuesday, at the usual time, and then we allow
> "21 hours" before the election of the first director and the first vote
> on the second. This means that we agree to be availabe on Tuesday
> afternoon during a certain time, in order to cast mulitple rounds, if
> necessary. Be aware that from now on, with one region less (and
> possibly lots of candidates less) things will be faster. Also the fact
> that many people will be uncomfortable voting, say, a IP lawer or a
> ccTLD manager or a registrar if this is the "main affiliation" of the
> first director elected will make things much easier.
>
> It is not expected that the all members of the NC have the necessary
> software and know how to use chat. The additional telephone line at the
> DNSO secretariat will help those who cannot email votes during the
> telecon, and wish give votes by telephone.
>
> The chat mechanism, i.e. a mechanism that allows the NC members to be
> online, send mails to the secretariat that nobody else will see, and
> have both public and private discussions would be a helpfull tool for
> the future use.
>
> The telecon with the nominees shall, if necessary, be held after the
> preliminary vote. In such a situation the Monday telecon is dedicated
> to the discussion with nominees, and all subsequent rounds delayed by
> one day.