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[council] The election mechanism to be used by the NC



Council,

Thanks to all for comments to my first try, and especially
to Patricio who understood it perfectly, and redirected me
to the correct path.
Amadeu deserves an enormous gratitude of us all, his talent
to understand all ideas and explain is endless.

The final proposal follows. We are 2 days in late to commited
deadline -- the proposal was due for September 24.
Please note that you will vote during a serie of NC telecon,
and make yourselves availables for the week October 11
- October 15, usual hour.

I would appreciate a help from those who may provide telecon
bridge (Theresa, Ken, Don, ...). We need:
   Thursday, September 30th, 15:00 - 17:00 CET (next telecon)
   Monday,    October 11, 15:00 - 17:00 CET
   Tuesday,   October 12, 15:00 - 17:00 CET (optional)
   Wednesday, October 13, 15:00 - 17:00 CET
   Thursday,  October 14, 15:00 - 17:00 CET (optional)
   Friday,    October 15, 15:00 - 17:00 CET
Please do not send phone numbers to the list, but rather
to myself -- I will redistribute.

Elisabeth
--

[from http://www.dnso.org/dnso/notes/NCelection.html]

ICANN/DNSO

           The election mechanism to be used by the Names Council
                      to elect the ICANN Board members
  ------------------------------------------------------------------------

The Names Council resolved to use a 
http://www.dnso.org/dnso/notes/conventionstyle.html
Convention-Style voting procedure to elect three ICANN Board members.

The DNSO secretariat will keep votes secret untill the end of election
period, and at the end make all records public.

According to the current nominations, it is expected that the initial list
of nominees will have candidates from all 5 regions.

Convention-Style Voting adapted to the DNSO conditions.

  1. Preliminary round via email, to reduce the initial list of nominees.

     The purpose of the preliminary round is to eliminate from the initial
     list all candidates with no or ultramarginal support.

     Each member of the NC cast 3 votes, for different nominees.

     The geographic diversity (GD) is not taken into account at this stage.

     Time:

           Begins: Saturday October 9, 18:00 CET
           Ends:   Monday October 11, 14:00 CET

     19 voting NC members, 3 votes each, 57 total.

        * the secretariat emails a ballot to each NC member, along with a
          deadline for the ballot to be received;
        * each NC member emails his/her vote back to the secretariat;
        * the secretariat tallies the votes and prepares a new (reduced)
          list of nominees;
        * all nominees receiving zero or one or two votes are eliminated
          from the list;

     The results will be given within one hour after the close of the
     preliminary round, for the begginig of the NC telecon.

  2. Election of the first candidate, 3 years term at the ICANN Board.

     Each NC member votes for one nominee.

     First round during the NC telecon:

           Begins: Monday October 11, 15:00 CET
           Ends:   Monday October 11, 17:00 CET

        * during the telecon the secretariat emails a ballot to each NC
          member, and gives by phone all nominees;
        * each NC member emails his/her vote back to the secretariat; those
          of NC members who cannot email during the telecon, call the
          special phone number provided by the secretariat and give their
          choice;
        * the nominees are ranked by the number of votes received, and the
          NC is informed of the result;
        * the lowest vote-getting nominee is eliminated from the list;
        * the procedure is repeated with the new (reduced) list;
        * a winner is declared when a nominee receives 10 or more of the
          NC's 19 votes.

     It may happen that after 2 hours of telecon and voting the processus is
     not yet ended. In such a situation the next NC telecon is convened for
     Tuesday October 12, 15:00 CET, and:

        * the secretariat emails a ballot to each NC member, on Monday
          October 11, just after the end of a telecon;
        * each NC member shall emails his/her vote back to the secretariat
          within next 21 hours, and before the Tuesday October 12, 14:00
          CET.

     The voting may continue during the additional NC telecon:

           Begins: Tuesday October 12, 15:00 CET
           Ends:   Tuesday October 12, 17:00 CET

     After the election of the first candidate for 3 years term at the ICANN
     Board, the corresponding geographic region will eliminate some
     candidates from a list of nominees.

     NC members are given 21 hours time for establishing strategies for
     second round.

     *** If the GD is not achieved, because there are no nominees from any
     other region who have received more than two votes in the preliminary
     round from the 57 possible, the NC will elect only as many ICANN Board
     members as possible, and the NC will issue an additional call for
     nomination for missing regions ***

     *** If the GD is achieved, the second (and third) round takes place ***

  3. Election of the second candidate, 2 years term at the ICANN Board.

     Each NC member votes for one nominee.

     Second round.

        * just after the end of the first round the secretariat emails a
          ballot to each NC member with reduced list of nominees;
        * each NC member shall emails his/her vote back to the secretariat
          before the Wednesday October 13, 14:00 CET.

     The second round continue during the NC telecon:

            Begins: Wednesday October 13, 15:00 CET
            Ends:   Wednesday October 13, 17:00 CET

     with exactly the same procedure like for the first round.

     It may happen (very unlikely in the second round) that after 2 hours of
     telecon and voting the processus is not yet ended. In such a situation
     the next NC telecon is convened for Thursday October 14, 15:00 CET,
     and:
        * the secretariat emails a ballot to each NC member, on Wednesday
          October 13, just after the end of a telecon;
        * each NC member shall emails his/her vote back to the secretariat
          within next 21 hours, and before the Thursday October 14, 14:00
          CET.

     The voting may continue during the additional NC telecon:

           Begins: Thursday October 14, 15:00 CET
           Ends:   Thursday October 14, 17:00 CET

     After the election of the second candidate for 2 years term at the
     ICANN Board, the corresponding geographic region will eliminate some
     candidates from a list of nominees.

     NC members are given 21 hours time for establishing strategies for the
     third round.

  4. Election of the third candidate, 1 year term at ICANN Board.

     Each NC member votes for one nominee.

     Third round.

        * just after the end of the second round the secretariat emails a
          ballot to each NC member with reduced list of nominees;
        * each NC member shall emails his/her vote back to the secretariat
          before the Friday October 15, 14:00 CET.

     The third round continue during the NC telecon:

           Begins: Friday October 15, 15:00 CET
           Ends:   Friday October 15, 17:00 CET

     with exactly the same procedure like for the first round.

     Summary.

     On Monday we know the result of preliminary round with multiple votes,
     and start the real election of the firts seat. If needed, we schedule
     the vote to continue on Tuesday, at the usual time, and then we allow
     "21 hours" before the election of the first director and the first vote
     on the second. This means that we agree to be availabe on Tuesday
     afternoon during a certain time, in order to cast mulitple rounds, if
     necessary. Be aware that from now on, with one region less (and
     possibly lots of candidates less) things will be faster. Also the fact
     that many people will be uncomfortable voting, say, a IP lawer or a
     ccTLD manager or a registrar if this is the "main affiliation" of the
     first director elected will make things much easier.

     It is not expected that the all members of the NC have the necessary
     software and know how to use chat. The additional telephone line at the
     DNSO secretariat will help those who cannot email votes during the
     telecon, and wish give votes by telephone.

     The chat mechanism, i.e. a mechanism that allows the NC members to be
     online, send mails to the secretariat that nobody else will see, and
     have both public and private discussions would be a helpfull tool for
     the future use.

     The telecon with the nominees shall, if necessary, be held after the
     preliminary vote. In such a situation the Monday telecon is dedicated
     to the discussion with nominees, and all subsequent rounds delayed by
     one day.