Re: [Fwd: [council] Invoicing ccTLD Contributions]

[Dennis Jennings <Dennis.Jennings@ucd.ie>]

Andrew,

OK - I had misunderstood.  I think we can arrange that.  Could you prepare a
draft invoice and covering note which I will get agreed with the potential
contributors.

Something along the lines, I expect, of
---------
Dear X,

I understand that you (your organisation) as the ccTLD Manager of .xx has agreed
to contribute $$$$ to ICANN to assist in covering the costs of the DNSO Names
Council web casting for the year 1999/2000.  Please find attached a pro forma
invoice for this amount.

Sincerely
ICANN
----------
Pro-forma Invoice

To:  ccTLD Manager of .xx 

Contribution to ICANN to assist in covering the costs of the DNSO Names Council
web casting for the year 1999/2000 - $$$$$

Pleas pay $$$$ to ICANN - details of payment.
------------
Dennis

Andrew McLaughlin wrote:
> 
> Dennis:
> 
> That's one solution.  Alternatively, as I suggested, I am happy to issue
> invoices to those who tell ICANN that they want to make a contribution, but
> need an invoice for purposes of recordkeeping.  An note from the ccTLD
> constituency listing registries, email addresses or fax numbers, and
> volunteered amounts would certainly be adequate.
> 
> What I want to avoid is a situation in which ICANN sends an invoice to
> someone who has not already volunteered to make a contribution, and may
> regard the invoice as some kind of bill for services, which I am not
> authorized to issue.
> 
> --Andrew
> 
> [ -----Original Message-----
> [ From: owner-council@dnso.org [mailto:owner-council@dnso.org]On Behalf Of
> [ Dennis Jennings
> [ Sent: Monday, January 24, 2000 8:01 PM
> [ To: mclaughlin@pobox.com
> [ Cc: DNSO Names Council; Fay Howard; Ben Edelman
> [ Subject: Re: [Fwd: [council] Invoicing ccTLD Contributions]
> [
> [
> [ Andrew,
> [
> [ The only way out of this "Catch 22" sitation is for the Names
> [ Council to submit
> [ a budget of $35,000 (7 x $5,000) for web-casting for 1999/2000 to
> [ ICANN asap, so
> [ that ICANN can raise the necessary invoices so that ccTLD
> [ Managers can pay.
> [
> [ Dennis
> [
> [ Andrew McLaughlin wrote:
> [ >
> [ > In reply to Dennis note --
> [ >
> [ > In general, expenditures and receipts by ICANN, the DNSO, etc.,
> [ have to be
> [ > approved by the ICANN Board.  The NC has decided to solicit voluntary
> [ > contributions from the constituencies to fund its
> [ meeting-related expenses.
> [ > Accordingly, I don't have the authority to issue "invoices" in
> [ the sense of
> [ > "bills for money due."  Once the NC makes a budget/income recommendation
> [ > that is approved by the Board, the staff will have such authority.
> [ >
> [ > But in the meantime, I'm more than happy to issue receipts for
> [ > contributions, or even "invoices" for contributions, if the person or
> [ > organization tells me that he/she/it wants to make a
> [ contribution.  In order
> [ > to make the accounting work properly, contributions for DNSO-related
> [ > expenses should be made to "ICANN," and should be accompanied by a note
> [ > indicating that the contribution is for DNSO-related expenses.
> [ In addition,
> [ > the contributor should note whether the contribution should be
> [ credited to
> [ > any particular constituency.  ICANN staff will periodically
> [ report to the
> [ > Names Council for contributions received.
> [ >
> [ > It is my understanding that the members of the IP constituency have
> [ > contributed US $5,000 for DNSO-related expenses, paid by check to ICANN.
> [ >
> [ > As we have discussed before, ICANN has advanced the DNSO's meeting and
> [ > webcasting expenses for Berlin, Santiago, and Los Angeles, with the
> [ > expectation that the Names Council would develop a plan to fund
> [ those and
> [ > future meeting expenses.  Total DNSO meeting and webcasting
> [ expenses to date
> [ > have been approximately as follows (using the allocation
> [ principles detailed
> [ > in my prior emails of 14 September 1999, 4 October 1999, 6
> [ October 1999):
> [ >
> [ >      - Berlin:  ~ US $8,000 (meeting space and webcast)
> [ >      - Santiago: ~ US $10,500 (meeting space, webcast, Spanish and
> [ > Portuguese translation)
> [ >      - Los Angeles:  ~ US $8,000 (meeting space and webcast)
> [ >
> [ > In addition, I understand that the DNSO owes the Berkman Center
> [ > approximately $2,000 for NC teleconference webcasts to date.
> [ >
> [ > Assuming the usual webcast budget of $25,000 to $30,000 for
> [ Cairo, I would
> [ > expect that webcasts of Names Council and GA meetings would result in
> [ > approximately $8,000 of DNSO-attributable expenses for that round of
> [ > meetings.  We are not currently planning to do translations in
> [ Cairo, and I
> [ > will endeavor (as always) to minimize the expense of meeting
> [ spaces through
> [ > local sponsorships.
> [ >
> [ > I hope this is helpful;  let me know how you'd like to proceed.
> [ >
> [ > --Andrew
> [ >
> [ >      -------------------------------------------------------------------
> [ > andre
> w mclaughlin            |   c.f.o. and senior adviser
> [ > internet corporation for assigned names and numbers
> [ > <mclaughlin@icann.org>   |    <http://www.icann.org>
> [ >      -------------------------------------------------------------------
> [ >
> [ > [ -----Original Message-----
> [ > [ From: owner-council@dnso.org
> [mailto:owner-council@dnso.org]On Behalf Of
> > [ Dennis Jennings
> > [ Sent: Monday, January 24, 2000 3:26 PM
> > [ To: Andrew McLaughlin
> > [ Cc: Fay Howard; DNSO Names Council
> > [ Subject: [Fwd: [council] Invoicing ccTLD Contributions]
> > [
> > [
> > [ Andrew,
> > [
> > [ I don't remember getting a reply to this e-mail.
> > [
> > [ Any progress on the invoicing procedure for ICANN to collect the
> > [ volunteered
> > [ $5,000 for the DNSO Names Council ?
> > [
> > [ Thanks
> > [ Dennis
> > [
> > [