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RE: [council] DNSO meetings in Yokohama
Andrew,
May I ask you consider the possibility of having Board-related
meetings on July 15 afternoon and July 16 full day as an option?
As you see, DNSO is now considering the meeting room requirements.
Board-related meetings fit one and a half day. And DNSO-related
meetings also fit one and a half day (with some exception). This
means they all can be squeezed in 3 days.
In other words, if meetings can be arranged as follows, DNSO will
need no extra rooms which we may be unable to reserve and will
bring extra cost to us even if reserved.
July 14 (Friday):
- DNSO Constituencies (morning)
- DNSO Working Groups (early morning or late afternoon, if needed)
- DNSO GA (afternoon)
July 15 (Saturday):
- DNSO Names Council (morning)
- ICANN Public Forum : part1(afternoon)
July 16 (Sunday):
- ICANN Public Forum : part2(morning)
- ICANN Board (afternoon)
Of course Constituencies which cannot fit this schedule should
reserve some rooms on other days.
Thank you for your consideration on this matter.
Hiro
> Date: Wed, 12 Apr 2000 17:42:53 +0900
> To: council@dnso.org<council@dnso.org>,Harald@Alvestrand.no,R.Gaetano@iaea
.org
> From: HiroHOTTA <h.hotta@hco.ntt.co.jp>
> Subject: RE: [council] DNSO meetings in Yokohama
> Cc: mclaughlin@pobox.com <mclaughlin@pobox.com>
>
> NC and GA Chairs,
>
> Being given that Board-related meetings stick to July 15 and 16,
> having 2-day DNSO-related meetings on July 13 and 14 seems to be our
> next option.
>
> (1) May I have your opinions about having 2-day DNSO-related meetings
> on July 13 and 14 rather than on July 14 and 17? (For such
> Constituency that wants to meet 2 days, July 12 may be an
> additional day.)
>
> (2) May I have each Constituency's and Working Group's room
> requirements (date, time, and special requirements)? Please think
> about this assuming that we have meetings on July 13 and 14.
>
> I've heard that no rooms are available for us before July 14 in the
> same convention center as on July 14-17. But there may be possibility
> to reserve rooms for our meetings in the nearby hotels on July 13 (and
> 12). I'd like to sum up our requirements as soon as possible and pass
> it to the local host to know the feasibility (i.e., availability and
> cost). As reservation will be done from now, we need to hurry.
>
> DNSO-related meetings are thought to be :
> (a) DNSO Constituencies (7 rooms; sizes ranging from 15 to 100)
> mainly July 13
> please notify me your requirements
> ==> each Constituency
> (b) DNSO Working Groups B, C, D, and E
> July 14 early morning or July 13
> (July 14 early morning is better if we consider that room
> is not secured on July 13 at this moment)
> please notify me your requirements
> ==> each Working Group liaison
> (c) DNSO GA (room for ~150, with a table)
> July 14 morning
> please give me comments, if any
> ==> especially, GA chairs
> (d) DNSO Names Council (room for ~150, with 19-seat table)
> July 14 afternoon
> please give me comments, if any
>
> Hiro
>
> May At 00/04/12 10:30, Andrew wrote:
> > Kathy:
> >
> > The ICANN Board chose the 15th and 16th of July in order to accommodate
> > various Directors' schedules. The local hosts have kindly made available
> > (for free) a range of rooms on the 14th and 17th of July; however, the
> > conference center is not available prior to that. DNSO groups are of co
urse
> > welcome to meet earlier than 14 July, but you will have to make (and pay
> > for) your own meeting arrangements.
> >
> > Quite contrary to your view, I think it's a good thing for the DNSO to
> > organize its own meetings, according to its own preferences. That way, we
> > won't end up with a ccTLD constituency squeezed into a room that is far
too
> > small. (As you may have noticed, I'm a very sorry meeting planner -- it's
> > light-years outside my core competencies.)
> >
> > I'm delighted that Hiro Hotta has offered to serve as the DNSO's central
> > coordinator. I'm sure the organization for Yokohama will be as effectiv
e as
> > it was in Cairo.
> >
> > --Andrew
> >
> >
> > [ -----Original Message-----
> > [ From: owner-council@dnso.org [mailto:owner-council@dnso.org]On Behalf Of
> > [ KathrynKL@aol.com
> > [ Sent: Monday, April 10, 2000 10:50 PM
> > [ To: mclaughlin@pobox.com; council@dnso.org
> > [ Cc: maruyama@nic.ad.jp; yumi@nic.ad.jp
> > [ Subject: Re: [council] DNSO meetings in Yokohama
> > [
> > [
> > [ Andrew:
> > [ Please forgive me, as I must be missing something. The ICANN
> > [ conference will
> > [ be four days, as it was in Cairo and other locations. Why can't
> > [ the schedule
> > [ follow that of Cairo? Is it due to the lack of availability of
> > [ the largest
> > [ rooms that the ICANN Public Forum and Board meeting?
> > [
> > [ After the superb organization and flow of Cairo, this news about
> > [ Japan comes
> > [ as a real shock. Leaving the organization of international meeting
> > [ facilities to the NC, GA and Constituencies individually may
> > [ create a real
> > [ problem for how and whether voices are properly heard in Japan. This
> > [ meeting may not be such a good idea.
> > [
> > [ Kathy Kleiman
> > [
> > [
> > [
> > [ > The JPNIC/INET 2000 organizers have been able to secure
> > [ > meeting spaces for July 14 (Friday) to July 17 (Monday), including a
> > [ variety
> > [ > of room sizes and arrangements. This means, however, that the
> > [ ICANN Public
> > [ > Forum and Board meetings will fall on days 2 and 3 of the 4-day mee
ting
> > [ > sequence, rather than on days 3 and 4.
> > [
> >
>
>
>
>
----------
Hirofumi Hotta
R&D Strategy, NTT