[council] Proxy voting - draft for discussion.

["Paul M. Kane" <Paul.Kane@reacto.com>]

All,

Futher to our call last week I was tasked with laying before you a draft
concerning proxy voting... below is my first draft made available for
discussion.

Best

Paul


Draft Proxy Voting Overview.... For discussion.

Only elected Names Council representatives may cast a proxy vote.

Notification.
All Names Council Members may nominate a Names Council representative to
act as their proxy representative by email to the council list (or by
telephone to the NC Secretariat) If the NC member is able to participate
in a NC Tel Conf but has cause to leave the call the NC member may
nominate a proxy representative

The NC representative in receiving a nomination must confirm his/her
willingness to hold the proxy by confirming their acceptance by email
(or during a NC Telephone Conference) to the council list.

A Names Council member may recall their desire to have a proxy
representative at any time provided the NC representative sends an email
to the Council list (or if he/she is able to participate in a NC Tel
Conf may do so during the Conference call)


NC Representative Incommunicado

Where a Names Council Representative ceases to have access to the email
address specified on the Names Council Member Contact List or the
specified email account over a continuous period of four weeks fails to
accept email correspondence from the NC Secretariat the NC's
Constituency reserves the right (subject to it having the procedural
consent of its membership) to summarily appoint one of the existing
elected constituency Names Council Members as interim proxy holder for
the NC member in communicardo.

Should the NC member (previously incommunicado) notify the NC
Secretariat either by email or by telephone of their new contact details
then the interim proxy will cease such that the NC member can return to
represents their constituency where the NC representative retains the
support of  the constituency..