Re: [council] Proxy Voting ........ for NC Tel Conf...

["erica.roberts" <erica.roberts@bigpond.com>]

Thanks Paul - you're doing a great job here.

I have some points I would like to raise re::
> Names Council Representative Incommunicado
>
> Where a Names Council Representative ceases to be contactable at the
> email address and telephone number specified on the Names Council Member

Firstly - I think we need to be much clearer about what it is for someone to
'cease to be contactable'. Many of us havbe a very heavy email  load and do
not respond to every email we get - but that is not to say we cease to be
contactable!  A decision not to respond  or participate in a dicusion thread
is not being incomunicado.  I think we need a defined event to trigger the
provisions in this section - such as, say, three requests for a response
from the DNSO Secretariat - with an aqgreed subject line.

Another point - we should provide for NC members to be absent on leave.
Some of us have hopes of a holiday for a few weeks away from telephones and
email - and we should be able to advise the Secretaria/Chair that we will be
on leave for a specified period.

regards,
erica


----- Original Message -----
From: "Paul M. Kane" <Paul.Kane@reacto.com>
To: "names council" <council@dnso.org>
Sent: Thursday, October 05, 2000 10:24 AM
Subject: [council] Proxy Voting ........ for NC Tel Conf...


> Thank you all for your input... and submit the following for your
> consideration during the call.
>
> I think we need to discuss this briefly and then come to a decision but
> following your comments so far I modify Option 2 ...
>
> Best
>
> Paul
> <><><><><><><>
>
> Proxy Voting.
>
> Only elected Names Council members may cast a proxy vote on behalf of
> another Names Council member.
>
> Notification.
> Any Names Council Member may designate a Names Council his/her proxy
> representative by email to the council list (or by telephone to the
> Names Council Secretariat) If the Names Council member is able to
> participate in a Names Council Telephone Conference but has cause to
> leave the call the Names Council member may then designate a proxy
> representative
>
> The designated Names Council member must confirm his/her willingness to
> exercise the proxy by confirming his/her acceptance by email to the
> Council List (or by voice during a Names Council Telephone Conference).
>
> A Names Council member may revoke the proxy designation at any time by
> sending an email to the Council list (or if he/she is able to
> participate in a Names Council Telephone Conference may do so during the
> Conference call)
>
> Names Council Representative Incommunicado
>
> Where a Names Council Representative ceases to be contactable at the
> email address and telephone number specified on the Names Council Member
> Contact List over a continuous period of four weeks the Constituency
> which selected the unreachable Names Council member has the right
> (pursuant to formal procedures approved by its membership) to designate
> one of its other elected constituency Names Council Members as interim
> proxy holder for the Names Council member in communicado. In such a
> situation, it is expected that the constituency will act promptly to
> locate the Names Council member in communicado, and/or to replace
> him/her according to its internal procedures, as appropriate.
>
> Should the Names Council member (previously incommunicado) notify the
> Names Council Secretariat either by email or by telephone of his/her new
> contact details then the interim proxy will be revoked.
>
> Quorum
>
> Option A: Proxy votes shall not be counted toward the presence of a
> quorum.
>
> Option B: Proxy votes shall be counted towards the presence of a quorum,
> provided, however, that no fewer than one third of the Names Council
> members (rounding up) must actually be present at the meeting, and
> each member present may hold a maximum of one Proxy vote.