Re: [council] Proxy Voting ........ for NC Tel Conf...

[Dany Vandromme <vandrome@renater.fr>]

On Sun, 8 Oct 2000, erica.roberts wrote:

> Thanks Paul - you're doing a great job here.
> 
> I have some points I would like to raise re::
> > Names Council Representative Incommunicado
> >
> > Where a Names Council Representative ceases to be contactable at the
> > email address and telephone number specified on the Names Council Member
> 
> Firstly - I think we need to be much clearer about what it is for someone to
> 'cease to be contactable'. Many of us havbe a very heavy email  load and do
> not respond to every email we get - but that is not to say we cease to be
> contactable!  A decision not to respond  or participate in a dicusion thread
> is not being incomunicado.  I think we need a defined event to trigger the
> provisions in this section - such as, say, three requests for a response
> from the DNSO Secretariat - with an aqgreed subject line.
> 
> Another point - we should provide for NC members to be absent on leave.
> Some of us have hopes of a holiday for a few weeks away from telephones and
> email - and we should be able to advise the Secretaria/Chair that we will be
> on leave for a specified period.
> 
> regards,
> erica
-
Agree with Erica.
Another question: Suppose that a NC member did not participate to any
teleconf meeting (still the place where a significant part of the NC 
work is done) during the last 6 months for instance. Can we still
consider him as a useful and active piec of the NC? (even if he is wise
enough to give proxy each time)?
-
> 
> 
> ----- Original Message -----
> From: "Paul M. Kane" <Paul.Kane@reacto.com>
> To: "names council" <council@dnso.org>
> Sent: Thursday, October 05, 2000 10:24 AM
> Subject: [council] Proxy Voting ........ for NC Tel Conf...
> 
> 
> > Thank you all for your input... and submit the following for your
> > consideration during the call.
> >
> > I think we need to discuss this briefly and then come to a decision but
> > following your comments so far I modify Option 2 ...
> >
> > Best
> >
> > Paul
> > <><><><><><><>
> >
> > Proxy Voting.
> >
> > Only elected Names Council members may cast a proxy vote on behalf of
> > another Names Council member.
> >
> > Notification.
> > Any Names Council Member may designate a Names Council his/her proxy
> > representative by email to the council list (or by telephone to the
> > Names Council Secretariat) If the Names Council member is able to
> > participate in a Names Council Telephone Conference but has cause to
> > leave the call the Names Council member may then designate a proxy
> > representative
> >
> > The designated Names Council member must confirm his/her willingness to
> > exercise the proxy by confirming his/her acceptance by email to the
> > Council List (or by voice during a Names Council Telephone Conference).
> >
> > A Names Council member may revoke the proxy designation at any time by
> > sending an email to the Council list (or if he/she is able to
> > participate in a Names Council Telephone Conference may do so during the
> > Conference call)
> >
> > Names Council Representative Incommunicado
> >
> > Where a Names Council Representative ceases to be contactable at the
> > email address and telephone number specified on the Names Council Member
> > Contact List over a continuous period of four weeks the Constituency
> > which selected the unreachable Names Council member has the right
> > (pursuant to formal procedures approved by its membership) to designate
> > one of its other elected constituency Names Council Members as interim
> > proxy holder for the Names Council member in communicado. In such a
> > situation, it is expected that the constituency will act promptly to
> > locate the Names Council member in communicado, and/or to replace
> > him/her according to its internal procedures, as appropriate.
> >
> > Should the Names Council member (previously incommunicado) notify the
> > Names Council Secretariat either by email or by telephone of his/her new
> > contact details then the interim proxy will be revoked.
> >
> > Quorum
> >
> > Option A: Proxy votes shall not be counted toward the presence of a
> > quorum.
> >
> > Option B: Proxy votes shall be counted towards the presence of a quorum,
> > provided, however, that no fewer than one third of the Names Council
> > members (rounding up) must actually be present at the meeting, and
> > each member present may hold a maximum of one Proxy vote.
> 

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