[council] Proxy Voting..... a decision required during next NC call - Thursday....

["Paul M. Kane" <Paul.Kane@reacto.com>]

Here's the final version of the NC Proxy Provisions ..... the decision
before us (at the NC call on Thursday) is whether to have Option A or B
next NC....

Best

Paul


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Proxy Voting.

Only elected Names Council members may cast a proxy vote on behalf of
another Names Council member.

Notification.
Any Names Council Member may designate a Names Council his/her proxy
representative by email to the council list (or by telephone to the
Names Council Secretariat) If the Names Council member is able to
participate in a Names Council Telephone Conference but has because to
leave the call the Names Council member may then designate a proxy
representative.

The designated Names Council member must confirm his/her willingness to
exercise the proxy by confirming his/her acceptance by email to the
Council List (or by voice during a Names Council Telephone Conference).

A Names Council member may revoke the proxy designation at any time by
sending an email to the Council list (or if he/she is able to
participate in a Names Council Telephone Conference may do so during the
Conference call)

Names Council Representative Incommunicado

Where a Names Council Representative ceases to be contactable at the
email address (due to email delivery failure notification) and telephone
number specified on the Names Council Member Contact List over a period
of three
consecutive weeks the Constituency which selected the unreachable Names
Council member has the right (pursuant to formal procedures approved by
its membership) to designate one of its other elected constituency Names
Council Members as interim proxy holder for the Names Council member in
communicado. In such a situation, it is expected that the constituency
will act promptly to locate the Names Council member in communicado,
and/or to replace him/her according to its internal procedures, as
appropriate.

Should the Names Council member (previously incommunicado) notify the
Names Council Secretariat either by email or by telephone of his/her new
contact details then the interim proxy will be revoked.

Quorum

Option A: Proxy votes shall not be counted toward the presence of a
quorum.

Option B: Proxy votes shall be counted towards the presence of a quorum,
provided, however, that no fewer than one third of the Names Council
members (rounding up) must actually be present at the meeting, and each
member present may hold a maximum of one Proxy vote.