[wg-review] 1. [Charter] Review Process Background and Charter Discussion

["YJ Park" <yjpark@myepark.com>]

Hello James and all,

> This is a good idea.  Also, based on the cattle that followed my lead, it
> would be an excellent idea to send a synopsis on the actual role of the
> DNSO - it does not appear that many really know.  I too would like to hear
> the current version as it does not act toward what we voted into
formation.

YES. It is noted that there are many at-large members who are on the list
with little experience with DNSO compared to the members from DNSO
constituencies and GA here.

FYI, the first part is a brief introduction provided by Names Council
Review Task Force.

Since then "Terms of Reference" was provided and it is time that WG should
discuss its own charter.

Thanks,
YJ
==================================================
Outline for the DNSO Review

Status of Draft: This document is the result of several drafts (1.1-1.3)
discussed in the NC review, and NC, to formulate a document with questions
that would provide a basis for constituencies to comment and review the
DNSO. Document 2.0 was prepared following the NC teleconference September
21, 2000 and comments received following circulation after the call.

Instructions for responding:

Document 2.0 (which is Draft 1.3 with last NC comments) must be forwarded by
each NC-Review Representative to the respective constituency for comment and
input. Comments are to be compiled by the respective NC-Review
Representatives, and forwarded to the NC-Review committee. The GA Chair will
be responsible for overseeing the continued GA input to this working
progress.

In responses please provide concrete examples and the basis for conclusions,
rather than just conclusory statements. Please also make clear from whom
(not the person's name, but what interest(s) they represent) the comments
are coming from. Please also offer specific suggestions; either that
specific DNSO things are working well or that they are not; and if they are
not how we think they can be improved.

I. Introduction:

The DNSO is a Supporting Organization of ICANN, with the responsibility of
advising the ICANN Board with respect to policy issues relating to the
domain name system. The DNSO has the primary responsibility for developing
and recommending substantive policies regarding to the domain name system.
Additionally, the Board can refer proposals for substantive policies
regarding the domain name system to the DNSO for initial consideration and
recommendation to the Board. Subject to the provision of Article III,
Section 3, of the ICANN bylaws, the Board shall accept the recommendations
of the DNSO if it finds that the recommended policy (1) furthers the
purposes of, and is in the best interest of, ICANN; (2) is consistent with
ICANN's articles of incorporation and bylaws; (3) was arrived at through
fair and open processes (including participation by representatives of other
Supporting Organizations if requested); and (4) is not reasonably opposed by
the ASO or PSO.

II. Background:

The DNSO was formally established in March 1999 as one of ICANN's three SOs.
It was formed following extensive global discussions and communications,
with the intent of trying to establish an SO that represented the
stakeholders in ICANN necessary for developing and recommending substantive
polices regarding the domain name system. Since its establishment, it has
made three recommendations for policies to the ICANN Board involving dispute
resolution, new top-level domains, and famous trademarks and the operation
of the domain-name system.  During this period it has also chosen four
directors to the ICANN Board through two sets of elections. With this
experience with the DNSO's actual performance, it is now appropriate to
review the DNSO to determine whether it is fulfilling its commitments, and
whether it needs to be adjusted in order to better fulfill them.

III. DNSO Responsibilities:

The DNSO is responsible for advising the ICANN Board with respect to policy
issues relating to the domain name system. The DNSO's primary responsibility
is to develop and recommend substantive policies regarding to the domain
name system. Additionally, the Board can refer substantive policies
regarding the domain name system to the DNSO for initial consideration and
recommendation to the Board.

To date, the DNSO has been tasked with the following responsibilities:

A. Universal Dispute Resolution Policy (UDRP): Working Group A, Names
Council's review of Working Group A report, followed by the Names Council
recommendation based on the Working Group A's report to the Board and the
final adoption by the ICANN Board.

B. new generic Top Level Domains (new gTLDs): Working Group B and C, Names
Council review of Working Group B and C's reports, followed by its
recommendations to the Board.

C. DNSO ICANN Board Elections: Two elections held: 1) October 1999, choosing
three ICANN Board members for 3, 2, 1 years respectively; 2) September 2000,
filling the three year seat for the 1 year expired seat.
==================================================
Terms of Reference. version 0.3

1. Objectives of the DNSO Review Working Group

The DNSO Review Working Group's objective is to evaluate
the performance of ICANN's DNSO and to propose structural
and procedural changes that will help ICANN's Domain Name
Supporting Organization fulfill its mission of becoming a bottom-up
policy coordination body.

The DNSO Review Working Group's objective is to evaluate
the responses of DNSO stakeholders' and to vindicate that DNSO
would be a structure that will include all of those who will be affected
by the DNS of the future as well as the current Netizens.

To carry out its mission, Review Working Group will:

Answer to the Questionnaire of Names Council Review Task Force
Review DNSO's responsibilities and its performance.
Develop recommendations for making DNSO function as designed.

2. Authority - How this WG has been proposed and created.

On July 14 the ICANN Board requested the Names Council
to submit its report on DNSO review in its Yokohama meeting
in July 2000. The report was supposed to be due on Oct. 13
and it has been deferred.

Discussion of a DNSO Review Working Group started in the
Yokohama NC meeting. See Yokohama minutes,
http://www.dnso.org/dnso/notes/20000714.NCyokohama-minutes.html
where a Review Working Group was supposed to be created soon.
Then it was deferred until the Marina del Rey NC meeting.
At the Annual ICANN meeting in Marina del Rey in November 2000,
the formal creation of Review Working Group was agreed upon
by majority vote of the Names Council.

3. Procedures and approaches

Review Working Group will explore the concerns listed below
by online discussion mostly and if it is needed this group will
organize a face-to-face meeting before or after ICANN meeting.

These are issue list Review WG aims at making recommendations
after its debates and discussion which will ameliorate DNSO/ICANN.

* The role of working groups in the bottoms-up consensus process
* The Names Council's functions and responsibilities
* The General Assembly's function and responsibilities
* Re-examine the relationship between NC and General Assembly
* Relationship between NC and ICANN staff : Better identify
    which issues should begin with in the DNSO and which should
    be handled by the ICANN staff. i.e.
* Define a better procedure for forming working groups and for
    making working groups productive.
* The DNSO constituency Structure : Examine the structure and
   propose amendments that will ensure balanced representation
   of all stakeholder interests in an open, and transparent process.
   Amendments and changes to the existing structures and processes
   will be developed and posted for comment and discussion.

4. Administrative Information

I. Chair or co-chairs:
YJ Park: NC
Co-Chair: To be elected by the WG.

I. Mailing List
http://www.dnso.org/wgroups/wg-f/Arc02/maillist.html
For Subscription request:

Membership:

I. Open Membership
GA members, 7 Constituencies

II. Invited Membership
Liaison ASO/PSO members/At-Large
Board members

Life time of WG:

Dec. 19 - open end : Call for Participation in this WG
Dec. 19 - Dec. 30 : WG Charter Discussion
Dec. 31 : WG Charter Finalization
Dec. 31 - Mar. : WG's Interim Report - March Melbourne
June Stockholm: Submission to NC as WG's position under
                          assumption that it can find consensus.

Relations between NC Review TF and Review Working Group

In the short term, DNSO Review Committee is expected to review
the DNSO's responsibilities and its works and to approve(or modify)
the charter of Working Group F: DNSO Review and get the WG F
formed and induce a wider debate.

In the long term, DNSO Review Committee will be responsible for
enhancing more trustworthy working environment in the DNSO
and for ensuring all the stakeholders' voices should be HEARD.

Reference:
http://ncdnhc.peacenet.or.kr/200078/0849.html
http://ncdnhc.peacenet.or.kr/200078/0614.html
http://ncdnhc.peacenet.or.kr/200078/0777.html
http://www.dnso.org/clubpublic/nc-review/Arc00/msg00041.html
http://ncdnhc.peacenet.or.kr/2000911/0065.html
http://www.dnso.org/dnso/notes/20000714.NCyokohama-minutes.html
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