Re: [council] Proxy Voting ........ for NC Tel Conf...

["Paul M. Kane" <Paul.Kane@reacto.com>]

Dany Vandromme wrote:

> On Sun, 8 Oct 2000, erica.roberts wrote:
>
> > Thanks Paul - you're doing a great job here.
> >
> > I have some points I would like to raise re::
> > > Names Council Representative Incommunicado
> > >
> > > Where a Names Council Representative ceases to be contactable at the
> > > email address and telephone number specified on the Names Council Member
> >
> > Firstly - I think we need to be much clearer about what it is for someone to
> > 'cease to be contactable'. Many of us havbe a very heavy email  load and do
> > not respond to every email we get - but that is not to say we cease to be
> > contactable!  A decision not to respond  or participate in a dicusion thread
> > is not being incomunicado.  I think we need a defined event to trigger the
> > provisions in this section - such as, say, three requests for a response
> > from the DNSO Secretariat - with an aqgreed subject line.

Erica, thanks for the opportunity to clarify, I think the intent is where the NC
member's mail server sends a response "email delivery failure" for whatever
reason..... not one of lack of participation...

So how about a modification....
"Where a Names Council Representative ceases to be contactable at the email
address (due to email delivery failure notification) and telephone number
specified on the Names Council Member Contact List over a period of three
consecutive weeks ........."

> > Another point - we should provide for NC members to be absent on leave.
> > Some of us have hopes of a holiday for a few weeks away from telephones and
> > email - and we should be able to advise the Secretaria/Chair that we will be
> > on leave for a specified period.

I don't think there should be a _requirement_ to "report" to the secretariat of
each time we take a (rare) vacation!!! .... but if a NC member so desires they may
leave a proxy..... (and is always free to send a brief courtesy note to the
Secretariat)

> Agree with Erica.
> Another question: Suppose that a NC member did not participate to any
> teleconf meeting (still the place where a significant part of the NC
> work is done) during the last 6 months for instance. Can we still
> consider him as a useful and active piec of the NC? (even if he is wise
> enough to give proxy each time)?

Danny raises a good point......

Do we want to place a duty on the NC member to participate in NC meetings/email
discussions??
Either way I don't think it is a matter for the Proxy voting proceedure.....

Best

Paul

>
> -
> >
> >
> > ----- Original Message -----
> > From: "Paul M. Kane" <Paul.Kane@reacto.com>
> > To: "names council" <council@dnso.org>
> > Sent: Thursday, October 05, 2000 10:24 AM
> > Subject: [council] Proxy Voting ........ for NC Tel Conf...
> >
> >
> > > Thank you all for your input... and submit the following for your
> > > consideration during the call.
> > >
> > > I think we need to discuss this briefly and then come to a decision but
> > > following your comments so far I modify Option 2 ...
> > >
> > > Best
> > >
> > > Paul
> > > <><><><><><><>
> > >
> > > Proxy Voting.
> > >
> > > Only elected Names Council members may cast a proxy vote on behalf of
> > > another Names Council member.
> > >
> > > Notification.
> > > Any Names Council Member may designate a Names Council his/her proxy
> > > representative by email to the council list (or by telephone to the
> > > Names Council Secretariat) If the Names Council member is able to
> > > participate in a Names Council Telephone Conference but has cause to
> > > leave the call the Names Council member may then designate a proxy
> > > representative
> > >
> > > The designated Names Council member must confirm his/her willingness to
> > > exercise the proxy by confirming his/her acceptance by email to the
> > > Council List (or by voice during a Names Council Telephone Conference).
> > >
> > > A Names Council member may revoke the proxy designation at any time by
> > > sending an email to the Council list (or if he/she is able to
> > > participate in a Names Council Telephone Conference may do so during the
> > > Conference call)
> > >
> > > Names Council Representative Incommunicado
> > >
> > > Where a Names Council Representative ceases to be contactable at the
> > > email address and telephone number specified on the Names Council Member
> > > Contact List over a continuous period of four weeks the Constituency
> > > which selected the unreachable Names Council member has the right
> > > (pursuant to formal procedures approved by its membership) to designate
> > > one of its other elected constituency Names Council Members as interim
> > > proxy holder for the Names Council member in communicado. In such a
> > > situation, it is expected that the constituency will act promptly to
> > > locate the Names Council member in communicado, and/or to replace
> > > him/her according to its internal procedures, as appropriate.
> > >
> > > Should the Names Council member (previously incommunicado) notify the
> > > Names Council Secretariat either by email or by telephone of his/her new
> > > contact details then the interim proxy will be revoked.
> > >
> > > Quorum
> > >
> > > Option A: Proxy votes shall not be counted toward the presence of a
> > > quorum.
> > >
> > > Option B: Proxy votes shall be counted towards the presence of a quorum,
> > > provided, however, that no fewer than one third of the Names Council
> > > members (rounding up) must actually be present at the meeting, and
> > > each member present may hold a maximum of one Proxy vote.
> >
>
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