Re: [council] Proxy Voting ........ for NC Tel Conf...

["erica.roberts" <erica.roberts@bigpond.com>]

Thanks - the clarification is useful.

erica
----- Original Message -----
From: "Paul M. Kane" <Paul.Kane@REACTO.com>
To: "Dany Vandromme" <vandrome@renater.fr>
Cc: "erica.roberts" <erica.roberts@bigpond.com>; "names council"
<council@dnso.org>
Sent: Thursday, October 12, 2000 7:39 AM
Subject: Re: [council] Proxy Voting ........ for NC Tel Conf...


> Dany Vandromme wrote:
>
> > On Sun, 8 Oct 2000, erica.roberts wrote:
> >
> > > Thanks Paul - you're doing a great job here.
> > >
> > > I have some points I would like to raise re::
> > > > Names Council Representative Incommunicado
> > > >
> > > > Where a Names Council Representative ceases to be contactable at the
> > > > email address and telephone number specified on the Names Council
Member
> > >
> > > Firstly - I think we need to be much clearer about what it is for
someone to
> > > 'cease to be contactable'. Many of us havbe a very heavy email  load
and do
> > > not respond to every email we get - but that is not to say we cease to
be
> > > contactable!  A decision not to respond  or participate in a dicusion
thread
> > > is not being incomunicado.  I think we need a defined event to trigger
the
> > > provisions in this section - such as, say, three requests for a
response
> > > from the DNSO Secretariat - with an aqgreed subject line.
>
> Erica, thanks for the opportunity to clarify, I think the intent is where
the NC
> member's mail server sends a response "email delivery failure" for
whatever
> reason..... not one of lack of participation...
>
> So how about a modification....
> "Where a Names Council Representative ceases to be contactable at the
email
> address (due to email delivery failure notification) and telephone number
> specified on the Names Council Member Contact List over a period of three
> consecutive weeks ........."
>
> > > Another point - we should provide for NC members to be absent on
leave.
> > > Some of us have hopes of a holiday for a few weeks away from
telephones and
> > > email - and we should be able to advise the Secretaria/Chair that we
will be
> > > on leave for a specified period.
>
> I don't think there should be a _requirement_ to "report" to the
secretariat of
> each time we take a (rare) vacation!!! .... but if a NC member so desires
they may
> leave a proxy..... (and is always free to send a brief courtesy note to
the
> Secretariat)
>
> > Agree with Erica.
> > Another question: Suppose that a NC member did not participate to any
> > teleconf meeting (still the place where a significant part of the NC
> > work is done) during the last 6 months for instance. Can we still
> > consider him as a useful and active piec of the NC? (even if he is wise
> > enough to give proxy each time)?
>
> Danny raises a good point......
>
> Do we want to place a duty on the NC member to participate in NC
meetings/email
> discussions??
> Either way I don't think it is a matter for the Proxy voting
proceedure.....
>
> Best
>
> Paul
>
> >
> > -
> > >
> > >
> > > ----- Original Message -----
> > > From: "Paul M. Kane" <Paul.Kane@reacto.com>
> > > To: "names council" <council@dnso.org>
> > > Sent: Thursday, October 05, 2000 10:24 AM
> > > Subject: [council] Proxy Voting ........ for NC Tel Conf...
> > >
> > >
> > > > Thank you all for your input... and submit the following for your
> > > > consideration during the call.
> > > >
> > > > I think we need to discuss this briefly and then come to a decision
but
> > > > following your comments so far I modify Option 2 ...
> > > >
> > > > Best
> > > >
> > > > Paul
> > > > <><><><><><><>
> > > >
> > > > Proxy Voting.
> > > >
> > > > Only elected Names Council members may cast a proxy vote on behalf
of
> > > > another Names Council member.
> > > >
> > > > Notification.
> > > > Any Names Council Member may designate a Names Council his/her proxy
> > > > representative by email to the council list (or by telephone to the
> > > > Names Council Secretariat) If the Names Council member is able to
> > > > participate in a Names Council Telephone Conference but has cause to
> > > > leave the call the Names Council member may then designate a proxy
> > > > representative
> > > >
> > > > The designated Names Council member must confirm his/her willingness
to
> > > > exercise the proxy by confirming his/her acceptance by email to the
> > > > Council List (or by voice during a Names Council Telephone
Conference).
> > > >
> > > > A Names Council member may revoke the proxy designation at any time
by
> > > > sending an email to the Council list (or if he/she is able to
> > > > participate in a Names Council Telephone Conference may do so during
the
> > > > Conference call)
> > > >
> > > > Names Council Representative Incommunicado
> > > >
> > > > Where a Names Council Representative ceases to be contactable at the
> > > > email address and telephone number specified on the Names Council
Member
> > > > Contact List over a continuous period of four weeks the Constituency
> > > > which selected the unreachable Names Council member has the right
> > > > (pursuant to formal procedures approved by its membership) to
designate
> > > > one of its other elected constituency Names Council Members as
interim
> > > > proxy holder for the Names Council member in communicado. In such a
> > > > situation, it is expected that the constituency will act promptly to
> > > > locate the Names Council member in communicado, and/or to replace
> > > > him/her according to its internal procedures, as appropriate.
> > > >
> > > > Should the Names Council member (previously incommunicado) notify
the
> > > > Names Council Secretariat either by email or by telephone of his/her
new
> > > > contact details then the interim proxy will be revoked.
> > > >
> > > > Quorum
> > > >
> > > > Option A: Proxy votes shall not be counted toward the presence of a
> > > > quorum.
> > > >
> > > > Option B: Proxy votes shall be counted towards the presence of a
quorum,
> > > > provided, however, that no fewer than one third of the Names Council
> > > > members (rounding up) must actually be present at the meeting, and
> > > > each member present may hold a maximum of one Proxy vote.
> > >
> >
> > -------------------------------------------------------------------
> > Dany VANDROMME                    |  Directeur du GIP RENATER
> >
> >                 Reseau National de Telecommunications
> >          pour la Technologie, l'Enseignement et la Recherche
> >
> >                                   |  ENSAM
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>