Re: [wg-review] 7. [NAME COUNCIL] Secretary and secretariat - Motion to the Chair

["YJ Park (MINC)" <yjpark@minc.org>]

First, sorry for not being reachable due to strange DNS problem
which turned out to have selective DNS problems with only some parts
of world or some mailing lists without consistent logic.(Initially, I
thought
it's dnso server problem and later realized something has been going on.)

> Motion:
> "
> The number and the complexity of the various printed and electronic
> documents the NC must produce and archive has been identified as one of
the
> difficulty to relate and therefore to reach a consensus with or through
the
> NC. The WG-Review therefore request that the NC elects a Secretary among
> its Members, as usually do the public bodies. His/Her duties will include
> supervising the Scribe and the Staff secretariat on behalf of the NC,
> verifying that a consistent and clear Subject composition system is
> respected for an easy retrieval of the archives. No NC document will be
> take effect without a prior final approval of the Secretary signified by a
> leading mention in the Subject.  For the same reasons It is strongly
> recommended that the same system is adopted all over the ICANN. ICANN
> bylaws will be modified as appropriate to accommodate this motion.
> "

Regarding this motion, I want to make some comments with NC hat.
The responsibility described in this motion has been carried out by NC
Chair.
This practice started by convenience since last September and
has been accumulated since then including Press Release of this working
group.
Even we exchanged messages among Philip, Ken and myself as indicated,
I expressed two concerns about pressed timeframe and no need to highlight
the deadline which can be updated. - which was not reflected at all.

The supuervisor or (described here as secretary) is willing to listen to
what people say is totally another story.

The most important thing within the NC is "willingness" instead of any rule
at this moment. NC doesn't have its formatted rules except in-take
committee's
process which is even under limited three months trial to be real rules in
NC.

More importantly, most cases NC has a meeting without proper pre-circulated
materials or documents until recently which is very fatal to me and other
non-native
speakers of English including April's NC WG-C and B report review session.
That is not international forum's practice, either.

Another example is how to form a task force and to be a TF member and
to be TF chair in the NC is totally "arbitrary". The practice to be a chiar
has been so far in NC is by volunteer to steer the direction of the whole
discussion.

Therefore, I have been proposing the role of chair of both NC and Task Force
should be clarified and need to have "checks and balance" from so-called
ombuzman system. I really cannot expect inside NC, which finally leads to
another small faction or coalition to make their own agenda go through
smooth.

As NC member, I am so cynical about what you're proposing here.
However, as coordinator of this group, if you think this is the best way,
to make NC readable and watchable - many times I even have no clue
as NC what NC has been doing, it's very difficult to keep close to him. -
I can't block it.

Thanks,
YJ

FYI, This has been posted since last Oct. 3 in the names council list.
Another recommendation to dnso secretariat is to make people follow up
issues and things, we need various thread dividion such as by subject
or by author etc..
=====================================
DNSO Review [2] : Names Council
=====================================
Table of Contents
I.  Committees of Names Council(NC)
II. The Scope of NC Chair
III. The Names Council Position Adoption Process
=====================================
I. Committees of Names Council

Background:
Since Yokohama Names Council Meeting, there have been four
committees(Review, Intake, Budget and Outreach) up and running.

By working this new model, NC learns that there could be rooms
to be improved and the necessity to formalize this is also noted.

Purpose:
To accelerate its advisory function to ICANN Board from the DNSO,
Names Council can have various committees within NC.

(1) Formation

[Self-Formation]
A committee can be formed by a motion and following second
with simple majority during either teleconference or physical meeting.

[Formation by request]
A committee can be also formed by the request by the other groups
such as GA, WGs, the Board, and the other supporting organizations.

The requests made by GA, WGs should be authentically proved.
GA's request to NC should prove it acquired simple majority of the voters.
WG's request to NC should prove it acuired simple majority of the voters.

NC Chair recognizes its formation.

(2) Composition

All the various committtees within the Names Council should include
each representative from each constituency in a more open and
transparent manner except their own clear expressions of non-involvement
in order to reflect all the different perspectives from "seven"
constituencies.

(3) Responsibility

Ecah committee is expected to have a volunteer chair or designated chair
to facilitate efficient communications among committee members and NC
as a whole. It is a option to have two chairs who may have different views
on the requested tasks.

The progress report of each committee should be presented in a written
form 10 days in advance both to minimize the misunderstanding and to
abridge expositions on details which can be covered in the written report.

If it fails to meet this demand, the responsible members of this committee,
who have been supposedly to submit it, cannot exercise their voting rights
regarding its specific mission.

By building this practice, Names Council can avoid the burden of non-native
speakers of English who are lopsidedly required to communicate in their
second language, English, in participating in ICANN DNSO Internet policy
decision-making process.

(4) Dissolution

If a committee acomplish its own mission by providing substantial
recommendations or position document to the relevant organizations,
it can be dissolved by a motion and following second with simple
majority during either teleconference or physical meeting.

NC Chair recognizes its dissolution.

II. The Scope of the Chair

Background
The notion that the whole NC process should not be proceeded by
Chair of NC alone in his/her own arbitrary manner was expressed.

(1) NC chair should not take advantage his/her position to steer
the whole NC to the direction which might arise from his/her own
interest rather than the whole NC's interests.

(2) NC Chair should update each Committee's activities in every meeting
and if he/she finds a Committee doesn't work properly as requested,
Chair should recommend remedies. If it still doesn't work, Chair has
to bring this to the NC and NC is going to decide the next move.

(3) If a Committee wants specilaized legal advice from "legal advisory
committee", Chair is expected to bridge a NC Committee and
"legal advisory committee", a pool of volunteers who have legal expertise.

III. The Names Council Position Adoption Process

Names Coincil has watched too much pressure and burden to ICANN
staff, and it's time to release their overloaded responsibilities to
volunteers.

Names Council will have a "LEGAL ADVISORY COMMITTEE"
who have been equipped with diverse legal training backgrounds.

(1) The Position initiated by Names Council

     NC position can be developed in the committee either by NC delegation
     or committee's own initiative.

     When NC delegates its works to a specific committee, NC Chair has to
     ensure the Chair of this committee has to report its milestone along
with
     workplan within one week.

     If the positon comes out out of committee's own initiative, it has to
go
     through the NC approval by simple majority, with no exception.

     Both positions cannot be published before NC's formal approval.
     However, it can be circulated or distributed as a draft position to
consult
     with as many relevant bodies as possible.

     If there is urgent demand for NC to submit its position either to ICANN
     Board or to the public within two weeks, NC Chair has to notify a
     situation to the whole NC via on-line and organize either whole tele-
     conference meeting or small volunteers group meeting which was decided
     via online by NC.[Fast-Track]

     The discussion on fast-track can be limited upon situations however,
     every fast-track process should be reviewed by review committee
     whether this was really urgent enough to depend on this process,
     if not, this position will be withdrawn by simple majority votes of NC.

(2) The Position requested by the other groups such as GA, WGs,
      the Board, and the other supporting organizations.

     When GA, WGs, the Board or the other SOs delegate its works to NC,
     the request is expected to be delivered through E-mail to NC.

     When NC delegates its works to a specific committee, NC Chair has to
     ensure the Chair of this committee has to report its milestone along
with
     workplan within one week.

     No position can be published before NC's formal approval.
     However, it can be circulated or distributed as a draft position to
consult
     with as many relevant bodies as possible.
================================================
                                        [End of Message]

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