Re: [council] Proxy Voting ........ for NC Tel Conf...

["erica.roberts" <erica.roberts@bigpond.com>]

Another question: Suppose that a NC member did not participate to any
teleconf meeting (still the place where a significant part of the NC
work is done) during the last 6 months for instance. Can we still
consider him as a useful and active piec of the NC? (even if he is wise
enough to give proxy each time)?

Some thoughts:  While it may be hard to consider someone absent for 6 month
as a usefgul and actrive member of the NC, I think it would be a dangerous
precedent to suggest they should be replaced.    In our parliamentary system
there are a number of members who might be considered pretty useless -
because they sleep thru sessions or are often absent, etc.    Of course, if
they are absent, they can't vote so there is an incentive to at least
attend.  But regardless, they are there because they have been elected by
their constituency and it is not up to the parliament to sack them.


----- Original Message -----
From: "Dany Vandromme" <vandrome@renater.fr>
To: "erica.roberts" <erica.roberts@bigpond.com>
Cc: "Paul M. Kane" <Paul.Kane@reacto.com>; "names council"
<council@dnso.org>
Sent: Thursday, October 12, 2000 6:53 AM
Subject: Re: [council] Proxy Voting ........ for NC Tel Conf...


> On Sun, 8 Oct 2000, erica.roberts wrote:
>
> > Thanks Paul - you're doing a great job here.
> >
> > I have some points I would like to raise re::
> > > Names Council Representative Incommunicado
> > >
> > > Where a Names Council Representative ceases to be contactable at the
> > > email address and telephone number specified on the Names Council
Member
> >
> > Firstly - I think we need to be much clearer about what it is for
someone to
> > 'cease to be contactable'. Many of us havbe a very heavy email  load and
do
> > not respond to every email we get - but that is not to say we cease to
be
> > contactable!  A decision not to respond  or participate in a dicusion
thread
> > is not being incomunicado.  I think we need a defined event to trigger
the
> > provisions in this section - such as, say, three requests for a response
> > from the DNSO Secretariat - with an aqgreed subject line.
> >
> > Another point - we should provide for NC members to be absent on leave.
> > Some of us have hopes of a holiday for a few weeks away from telephones
and
> > email - and we should be able to advise the Secretaria/Chair that we
will be
> > on leave for a specified period.
> >
> > regards,
> > erica
> -
> Agree with Erica.
> Another question: Suppose that a NC member did not participate to any
> teleconf meeting (still the place where a significant part of the NC
> work is done) during the last 6 months for instance. Can we still
> consider him as a useful and active piec of the NC? (even if he is wise
> enough to give proxy each time)?
> -
> >
> >
> > ----- Original Message -----
> > From: "Paul M. Kane" <Paul.Kane@reacto.com>
> > To: "names council" <council@dnso.org>
> > Sent: Thursday, October 05, 2000 10:24 AM
> > Subject: [council] Proxy Voting ........ for NC Tel Conf...
> >
> >
> > > Thank you all for your input... and submit the following for your
> > > consideration during the call.
> > >
> > > I think we need to discuss this briefly and then come to a decision
but
> > > following your comments so far I modify Option 2 ...
> > >
> > > Best
> > >
> > > Paul
> > > <><><><><><><>
> > >
> > > Proxy Voting.
> > >
> > > Only elected Names Council members may cast a proxy vote on behalf of
> > > another Names Council member.
> > >
> > > Notification.
> > > Any Names Council Member may designate a Names Council his/her proxy
> > > representative by email to the council list (or by telephone to the
> > > Names Council Secretariat) If the Names Council member is able to
> > > participate in a Names Council Telephone Conference but has cause to
> > > leave the call the Names Council member may then designate a proxy
> > > representative
> > >
> > > The designated Names Council member must confirm his/her willingness
to
> > > exercise the proxy by confirming his/her acceptance by email to the
> > > Council List (or by voice during a Names Council Telephone
Conference).
> > >
> > > A Names Council member may revoke the proxy designation at any time by
> > > sending an email to the Council list (or if he/she is able to
> > > participate in a Names Council Telephone Conference may do so during
the
> > > Conference call)
> > >
> > > Names Council Representative Incommunicado
> > >
> > > Where a Names Council Representative ceases to be contactable at the
> > > email address and telephone number specified on the Names Council
Member
> > > Contact List over a continuous period of four weeks the Constituency
> > > which selected the unreachable Names Council member has the right
> > > (pursuant to formal procedures approved by its membership) to
designate
> > > one of its other elected constituency Names Council Members as interim
> > > proxy holder for the Names Council member in communicado. In such a
> > > situation, it is expected that the constituency will act promptly to
> > > locate the Names Council member in communicado, and/or to replace
> > > him/her according to its internal procedures, as appropriate.
> > >
> > > Should the Names Council member (previously incommunicado) notify the
> > > Names Council Secretariat either by email or by telephone of his/her
new
> > > contact details then the interim proxy will be revoked.
> > >
> > > Quorum
> > >
> > > Option A: Proxy votes shall not be counted toward the presence of a
> > > quorum.
> > >
> > > Option B: Proxy votes shall be counted towards the presence of a
quorum,
> > > provided, however, that no fewer than one third of the Names Council
> > > members (rounding up) must actually be present at the meeting, and
> > > each member present may hold a maximum of one Proxy vote.
> >
>
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