[ga] Re: Recall of GA Chair

[Joanna Lane <jo-uk@rcn.com>]

Philip,

Where is the Timeline for the current meeting Agenda, the deadline for IC
input, the deadline to post to the NC and the deadline for papers? All of
these should have been posted with the draft agenda prior to announcement
being made to the NC and GA, shouldn't they?

According to the agreed rules, "The Intake Committee shall have the sole
discretion to deviate from these procedures when externalities dictate."
http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00026.html

When exactly did the Intake Committee agree to your deviation from
procedures? Exactly what are the externalities that dictated the decision to
add to the agenda so late and without any discussion with any member of the
IC? I would have thought externalities would dictate item 8 as "Election of
new Intake Committee Chair".

Also in the rules, "Last minute. In case of issues arising subsequent to the
above timetable, NC members will be able to propose items for any other
business at the start of an NC meeting. Such items will be accepted for
discussion that day or deferred to the IC at the discretion of the NC chair.
" http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00048.html

Did you consider discussing William Walsh's comment in AOB, or deferring it
to the IC for discussion at all?

It is evident that you have vigorously enforced intake committee procedures
in the past. For example, you wrote:-

1) "Please let me have your agreement today Monday
September 25 as the period of notice for the next meeting expires Wednesday
28 September !" http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00068.html


2) "In order to give sufficient notice to NC members and to allow time for
consultation within constituencies items must be submitted 21 days before
the date of the meeting.
This time limit has passed for the 19 October meeting.  We welcome your
input now and up to 24 October 2000 for the Names Council meeting of 14
November 2000." http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00075.html

3)   
 "Timeline
        o Agenda input closes 3 January 2001
        o IC submits draft agenda to chair latest 9 January
        o Chair amends/approves and Secretary posts to NC latest 10 January
        o Agenda item documents sent to NC latest 17 January"
http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00180.html


4) "Note we are late with the timetable and should post to the NC today. So,
please comments on the agenda by Paris time 16.00 Feb 13.
Philip " http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00206.html


5) "I am travelling a lot next week and will miss the 25 April deadline for
posting the agenda to the NC. So please post this agenda below. The Intake
Committee may still have changes and I can take them when I return."
http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00238.html

With so many pressing issues to address in numerous Task Forces on which you
sit, not to mention the additional burden of the Board's directive to focus
on security issues, could a few things be falling through the net because
you are spreading yourself too thin?

Regards,
Joanna Lane






From: "Philip Sheppard" <philip.sheppard@aim.be>
Organization: AIM
Date: Thu, 4 Oct 2001 09:37:25 +0200
To: "Joanna Lane" <jo-uk@rcn.com>
Cc: <ga@dnso.org>, "NC \(list\)" <council@dnso.org>
Subject: NC agenda and Recall of GA Chair

Joanna,

I would not read too much into the appearance of agenda item 8 about the
recall of the GA chair. I do not expect a vote to be taken on this item. All
that has happened is that a member of the GA felt strongly enough to request
a recall and it seemed inappropriate to ignore this."

"And please do not get too entangled in NC rules and procedures. We have
written some guidelines to help ensure that advance notice is given on
complex issues so that constituencies can debate them and give guidance to
their reps before an NC meeting. Some times these time limits are met, some
times not - they are guidelines not statutes, designed to help us not bind
us.

Philip


on 10/4/01 2:23 AM, Joanna Lane at jo-uk@rcn.com wrote:

> On a point of order, item 8, Recall of GA Chair, should not be included as
> an Agenda item for the Oct 11 NC meeting as this item was submitted too late
> to the Intake Committee - 17 days prior to the next meeting, which is less
> than the 21 days required by its adopted rules.
> 
> The basis for this item's inclusion on the NC agenda item would appear to
> amount to a single complaint by one person of the GA. To use Philip
> Shepard's own words to the Intake Committee regarding NC procedures,
> "Remember, each agenda will have a hyperlink to the e-mail input for that
> agenda, so anyone can follow the correspondence if they want to spend the
> time." http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00056.html. There
> are no hyperlinks for this agenda item because there has been no e-mail
> input and therefore, no matter how much time NC members may be willing and
> able to put into it, it would be a complete waste of their time.
> 
> For your further information, the e-mail history is as follows:-
> 
> On Sept 23, William X Walsh posted a comment to the General Assembly mailing
> list requesting a recall of the GA Chair position, copied to the NC Chair.
> 
> On Sept 24, Philip Shepard forwarded the aforementioned comment by William
> Walsh to the Intake Committee mailing list.
> http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00306.html.
> 
> On Sept 26, Philip Shepard posted a draft agenda for Oct 11 NC meeting, in
> which Recall of GA Chair appears as item 8.
> http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00309.html. In
> consideration of recent events and priorities dictated by the same, serious
> consideration of the Intake Committee was not given to this late addition.
> 
> On Oct 1st, Philip Shepard instructed the Secretariat to announce the NC Oct
> 11 meeting agenda, including item 8.
> http://www.dnso.org/clubpublic/nc-intake/Arc00/msg00312.html
> 
> 
> Regards,
> Joanna Lane
> 
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